Operations Specialist
$50k - $55k par année JOB SUMMARY :
Reporting to the Sr Director of Operations, the Operations Specialist works directly with sales on
Consultant Management and Maintenance activities; not limited to consultant onboarding, off boarding,
timesheet follow up and reporting and manages any specific administrative contractual requirements as
needed in the branch. Additionally, this position manages all office functions for the branch, not limited
to reception, expense management and Accounts Payable.
ESSENTIAL FUNCTIONS:
Reception and Office Management
• Produces invoices for sub vendors or RFPs and submit to AP.
• Produces and maintain procedures for office equipment and office processes.
• Monitors Time Off Requests submitted to management/HR for all branch colleagues.
• Acts as Health and Safety representative for the branch, conducts inspections and/or investigations,
attends monthly meetings, and order first aid supplies. May be required to participate in First Aid/CPR
training as needed.
• Provides onboarding training of office procedures for new hires and provides technical support to
colleagues.
• Responsible for paperwork compliance for the branch and follow up (% report from Toronto)
• Liaises with building management to coordinate security access and maintains access codes for the
branch.
• Manages accounts payable for the branch.
• Tracks and maintains monthly branch revenues and follows up with management.
• Additional administrative functions for the office may include: answering and routing incoming calls, if
the branch doesn’t have an automated attendant; ordering office supplies, marketing collateral and
Akkodis promotional items as needed; distributing messages, mail, incoming faxes and outgoing
courier deliveries; and sending invoices and expense reports to corporate for payment.
Consultant Management
- Generates consultant new hire paperwork, including contracts, and ensures proper completion of required paperwork. Completes client credit check requests, as needed. Ensures that background and credit checks information on consultants is compiled and submitted to the client, where applicable.
- Ensures initial placement and updated payroll and billing data are submitted to the Back Office on a regular basis to ensure that assignment information is always accurate and current.
- Manages the filing of all contracts and consultant documents as needed.
- Manage catalyst invoice monthly submission
- Responds to all inquiries from consultants (for Records of employment, address changes, employment letters, etc.)
- Follows up with consultants about weekly timesheets and ensure that each consultant submits a billable-hours timesheet, Paid Time-Off Timesheet or Holiday Timesheet by running the appropriate PeopleNet, Fieldglass or Beeline tool. Submit zero hour timesheets, when necessary.
- Assists the Back Office with correcting timesheets or billing/invoice issues as requested.
- Manages PeopleNet dashboard and monitors timesheets/invoices.
- Reviews PeopleNet reports to ensure all timesheets have been processed and creates missing timesheet spreadsheet for consultants who did not submit zero hours.
- Generates reports such as the Starts and Ends Report, Headcount Stats Report, the Key Metrics report and any other ad hoc reports as assigned.
- Ensures Bullhorn data is updated regularly.
- Communicates all new and current Akkodis policies and procedures to the consultants and colleagues.
- Ensures timely communication between the branch and the corporate office by responding to all emails/phone calls within 24 hours.
- Audits New Hire Checklist documents for accuracy.
- Attends regularly scheduled administrative meetings.
- Required to work from the office three days per week
- Responsible for all other duties as assigned by Manager or requested by corporate head office.
SECONDARY FUNCTIONS:
- Manages virtual deal processing and administration, as required.
- Organizes and prepares employment packets, Christmas cards, consultant addresses, etc.
- Coordinates office volunteer efforts as well as Staff, Client and Consultant social events, if applicable.
- Tracks office equipment inventories.
- Orders office and kitchen supplies as well as equipment and marketing or promotional items.
- Produces a monthly report for BDMs regarding contract extensions and terminations as well as revenue by employee for management, if required. (Montreal only)
- May be required to perform translation tasks (Quebec only)
- May be required to provide data/documentation to QPR auditors and perform Quality process reviews annually or as required.
- Performs backup duties for other administrative functions
TRAINING REQUIREMENTS:
- Complete all AULearnCenter training within first 30 days of employment.
- Train on the new consultant onboarding process.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be made upon request to enable individuals with disabilities to perform the essential functions.
SKILLS & OTHER POSITION REQUIREMENTS:
- Strong communication skills both verbal and in writing
- French communication skills is considered an asset
- Excellent and professional customer service skills
- Computer literacy to include PC based applications and strong web navigation skills
- Be self-directed
- Strong multi-tasking and problem-solving abilities
- Able to work within a large corporate environment
- Experienced in build strong relationships externally with candidates and clients as well as internally with consultants and colleagues.
AKKODIS CANADA RETAINS THE RIGHT TO CHANGE OR MODIFY JOB DUTIES AT ANY TIME. THE ABOVE JOB DESCRIPTION IS NOT ALL ENCOMPASSING. NEEDS AND REQUIREMENTS MAY VARY BETWEEN LOCATIONS AND ACCORDING TO BUSINESS NECESSITY.
Salary & Additional Information*This position is for an existing vacancy.
* The posted range (Base Salary) for this position is between $50,000-$55,000 per annum.
Posting date: 12-07-2026
- ...to help organizations reduce risk, lower operational costs, and build trust across every tier... .... As we continue to scale, our Sales Operations team plays a mission-critical role in supporting... ...We're looking for a Sales Operations Specialist to join this team and serve as a trusted...SuggéréContrat Longue DuréeTemps pleinHoraires flexibles
$75k - $90k par année
...complex problems enhance efficiency and deliver significant value to our customers and clients. Were looking for an Agile Operations & Jira Specialist to drive how our teams plan track and deliver work across multiple projects and products. Youll own our Jira platform coach...SuggéréEmploi permanentTemps pleinTravail au bureauBureau à domicileLundi au vendredi2 jours par semaine3 jours par semaine- ...As a member of the LEO Satellite Operations team, the LEO Satellite Operations Engineering Specialist will provide technical leadership for engineering aspects related to ensuring effective in-orbit operations of all on-board subsystems on the Lightspeed satellite bus, in order...SuggéréTemps plein
- ...world in technology and innovation. Your next chapter starts here. We are seeking a highly organized and proactive Operation Support Specialist to join our team in Ottawa. The ideal candidate will bring strong communication skills, hands‑on experience supporting...SuggéréEmploi permanentTemps plein
$50k - $55k par année
...leading, and fastest-growing home furnishing retailers, we know what it takes to build a satisfying career. The Role : As the Operations Manager you will be responsible for protecting JYSK’s assets and minimizing losses though effective execution of loss prevention policies...SuggéréTemps pleinZone localeTravail postéÉquipe de l'après-midi- ...it has been an industry leader in pest control. Our certified specialists use innovative technologies to protect millions of homes and businesses... .... Rentokil-Terminix is currently seeking an experienced Operations Manager in Ottawa, ON. Operations Manager will be responsible...Temps pleinStageZone localeHoraires flexiblesÉquipe du matin
$90k - $110k par année
...Position Overview As a key member of our IT team, the IT Specialist manages the systems and services that power Fidus, blending frontline... ...and AI enablement work. The role shares ownership of helpdesk operations with the broader IT team, supports our organizational AI...Temps pleinСontratStageTravail au bureauTravail postéTravail le week-endÉquipe de l'après-midi- ...ERP Specialist Location: Ottawa, ON (On-Site) Reports to: Head of Finance The Role As Dominion grows, the systems behind... ...evolution of our ERP environment. You'll work across finance, operations, procurement, manufacturing, inventory, and engineering to ensure...Temps plein
- ...Accounting Specialist Location: Ottawa, ON (On-Site) Reports to: Head of Finance The Role We're looking for a detail-oriented... ...fast-moving environments. You'll own the day-to-day financial operations that keep Dominion running smoothly, from accounts payable and...Temps plein
$65.17k - $86.9k par année
...the goal of making Canada and the world better through trade. Position: Accounts Payable Specialist Employment Type: Permanent Compensation Details: ~ Finance Operations Level 15: Salaries typically range from $65,172 to $86,898 annually, based on qualifications...Emploi permanentTemps pleinTravail d'étéTravail au bureauProgramme de réinstallation2 jours par semaine3 jours par semaine$20 - $21 par heure
...lives — one lease at a time. A Day in the life of a Delivery Specialist: Deliver best in class service when delivering our... ...customers in person, over the phone, and by email Support retail operations by supporting the merchandising and maintenance of the store...Salaire hebdomadaireHoraires flexibles$73k - $100k par année
...Entuitive is looking for an Intermediate Building Envelope Specialist, based in our Ottawa office that will focus primarily on new construction... ...that push the boundaries of building design, construction, and operations. We operate as one company, fostering a supportive culture...Contrat Longue DuréeTemps pleinСontratStageTravail au bureauHoraires flexibles$19 - $21 par heure
...one lease at a time. A day in a life of a Customer Solutions Specialist: Customer Engagement & Sales Build strong customer... ...payments and negotiate repayment terms where applicable. Retail Operations Uphold merchandising standards including assisting with show...Salaire hebdomadaireContrat Longue DuréeHoraires flexiblesTravail posté- ...future of AI-powered marketing! About the Customer Onboarding Specialist role This isn't your average sales role where you'll spend... ...you understand the goal. ~ Adaptability . You’re comfortable operating in a fast-moving environment and can pivot quickly when priorities...Emploi permanentTemps pleinStageTravail au bureauTravail à distanceTravail à domicileTravail postéÉquipe de jour
- ...CUSTOMER SERVICE SPECIALIST Join Our Team at Convoy – Where Your Career Builds as Strong as Our Materials! Founded in 1972, Convoy... ...Coordinate delivery and/or pick up of customer orders with the operations team Educate customers on different products and their applications...Contrat Longue DuréeTravail temporaire
$93.76k - $114.1k par année
...health equity outcomes. In this role, you will be a member of the HEDI Leadership Team and contribute to the strategic direction and operational delivery of equity-focused initiatives across the organization. You will develop and implement an anti-racism and anti-oppression...Contrat Longue DuréeTemps pleinTravail temporaire- ...top talent for a Business Development Specialist position. About FFC Fusion Fuel Cycles... ...will work closely with technical and operational teams to help coordinate commercial pursuits... ...to business development and commercial operations. Collaborate with technical,...Temps pleinTravail au bureau
- ...Responsibilities Ensures Nordion meets all performance targets and regulatory obligations to support compliance and reliability of operations and manufactured products. Ensures Nordion’s Quality Management Systems are fully implemented and continually operate within the...Temps pleinLe monde entier
$70k - $95k par année
...build the future, where our work makes the world work! Procurement Specialist Ottawa - Gatineau Summary Reporting into the... ...risks, and recommendations to project stakeholders. PROCUREMENT OPERATIONS & COMPLIANCE Manage supplier documentation, contracts, and procurement...Temps pleinСontratPour les contractantsSous-traitant$40k - $45k par année
...customers. Reporting to the Account Manager, you will oversee and execute various administrative functions essential to the smooth operation of client accounts. Additionally contributes to business development. This position is responsible for inspiring the delivery of...Temps pleinTravail occasionnelTravail au bureauLundi au vendrediHoraires flexibles$70k - $80k par année
...Role Summary The Health and Safety (HSE) Specialist supports and strengthens a preventative... ..., strong partnerships with field and operational teams, and consistent application of Modern... ...and expertise. Partner with operations to develop and communicate HSE messaging...Contrat Longue DuréeRemplacementEmploi permanentTemps pleinPour les contractantsStageTravail au bureauHoraires flexibles- ...Director of Operations Location: Ottawa, ON (On-Site) Reports to: Chief Operating Officer The Role This is a broad, high-ownership leadership role. You own the systems and the people that keep Dominion running: HR, business operations, and facilities. You’ll...Temps pleinСontratTravail au bureau
- ...Job Description Internal Job Title : Cloud FinOps Specialist Job Type : Permanent, Full-time Job Location : 18 Auriga... ...opportunity to expand into AWS and broader multi-cloud financial operations as CBN's cloud strategy evolves. Acting as a key liaison between...Contrat Longue DuréeEmploi permanentTemps pleinStage3 jours par semaine
- ...Requisition ID: 23193 Department: Transit Services Dept. Service: Transit Bus Oper & Maintenance Service Employment Type: Multiple Full-time Permanent Work Hours: 40.00 /hours per week (Shift Work) Affiliation: ATU 279/Trans Operators Salary Information: Training...Emploi permanentTemps pleinTravail postéÉquipe de l'après-midi
$19.2 - $22.6 par heure
...Part Time: Part Time Position Type: Regular Vacancy Status: This position is for an existing, open vacancy The Operations Consultant works in partnership with the Operations Supervisor to maintain stockroom organization and merchandise updates....Temps pleinTemps partielHoraires flexiblesÉquipe de l'après-midi- ...District Managers and Customer Experience Specialists who will assist you to grow your business. You will oversee all the operational functions of your business which includes but... .... Required proficiency in Fresh and Dry Operations, inventory control, cash office operations,...Contrat Longue DuréeEmploi permanentTemps pleinTravail temporaireStageTravail au bureauZone locale
$50k - $60k par année
...they support our strategic goals, we drive operational excellence through scale and efficiency,... ...for a talented Technical Support Specialist to join our growing global team at Sectigo... ...help desk, IT administration, or network operations role. ~1–3 years of experience is strongly...Temps pleinStageExterne (Non Logé)Travail au bureauTravail postéTravail le week-end$36.61k - $44.1k par année
...ensure designated uniform is maintained in good condition and wear appropriate cleanroom apparel and gown daily according to Standard Operating Procedures where required. Follow aseptic technique guidelines. Continuously monitor product for defects. Read meters as...Travail à distanceTemps pleinRecrutement immédiatHoraires flexiblesTravail posté$24 par heure
...Tit le: Forklift Operator / Shipping & Receiving - Outdoor Environment Pay: $24.00/hr Schedule: Monday to Friday Start Time... ...and construction supply companies. This role combines forklift operation, shipping & receiving, yard support, customer service, and warehouse...Salaire hebdomadaireContrat Longue DuréeEmploi permanentTemps pleinLundi au vendredi$75k - $95k par année
...Skills Development & Recognition, the Learning and Development Specialist provides leadership for the review, maintenance and continuous... ...content for accuracy, relevance, consistency and alignment with operational requirements and learning objectives. Manage relationships and...СontratPour les contractantsTravail au bureauTravail à domicileLundi au vendrediHoraires flexibles
Voulez-vous recevoir plus d'offres d'emploi ?
S'abonner et recevoir des offres d'emploi similaires à Operations Specialist. Soyez parmi les premiers à postuler !
- sales operations support specialist Ottawa, ON
- security operations specialist Ottawa, ON
- network operations specialist Ottawa, ON
- field operations coordinator Ottawa, ON
- operations coordinator Ottawa, ON
- operations project coordinator Ottawa, ON
- operations support specialist Ottawa, ON
- warehouse operations associate Ottawa, ON
- operations specialist Ottawa, ON
- operations training specialist Ottawa, ON

