Office Assistant (Temporary FT)
$22 per hourFull-time
Stepping Stone Community Services Society
Job Responsibility:
We are seeking a committed individual to join our team as a temporary full-time Office Assistant (maternity leave). The Office Assistant is responsible for administrative duties for the organization and answering the phone.
Stepping Stone is a non-profit organization dedicated to improving quality of life for individuals living with mental health issues, homelessness or risk of homelessness. The Office Assistant is often the first point of contact and must be comfortable creating a welcoming and safe environment for the people we serve. In their role they will interact with clients and work directly with staff from a number of programs. They will report to the Office Manager and Executive Director.
Key Responsibilities
- Answer telephone, field questions and direct calls
- Prepare invoices and reports
- Write cheques
- Enter information into QuickBooks
- Track information on spreadsheets
- Maintain filing systems
- Deliver interoffice mail to other sites in Langley and take mail to Canada Post
- Assist with timesheets for payroll (every two weeks) and tracking vacation and sick time
- Support staff with ShareVision (internal data base)
- Communicate with suppliers and service providers
- Assist the Office Manager with a variety of tasks as needed
- Assist the Executive Director with a variety of tasks including reports, promotional material, newsletter, etc.
Education, Training and Experience
- Certificate in Office Administration or related training or a combination of training and experience
- Experience with MS Office 365 and proficient in Word and Excel
- Strong organizational and time management skills
- Ability to work independently or in a team setting
- Excellent communication skills verbal and written
- Experience working in a non-profit environment an asset
Requirements
- 35 hours a week (Monday - Friday 9am-4:30pm)
- Clear Criminal Record Check
- Valid driver's licence and reliable vehicle
Job Type: Full-time
Pay: $22.00 per hour
Expected hours: 35 per week
Schedule:
- Day shift
- Monday to Friday
Education:
- DCS / DEC (preferred)
Work Location: In person
Application deadline: 2024-06-14
Vacancy posted 3 days ago
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