Timetabling Specialist - 2 positions

Competition Number

P17679

Posting Title

Timetabling Specialist - 2 positions

Classification

Band 7

Location

Saskatchewan Polytechnic Saskatoon Campus

Other Location(s)

Saskatchewan Polytechnic Saskatoon Campus, Saskatchewan Polytechnic Prince Albert Campus, Saskatchewan Polytechnic Moose Jaw Campus

Building

Other Building

Date Posted

07/06/2026

Closing Date

07/14/2026

JIQ #

Start Date

08/17/2026

End Date

08/17/2028

Open Until Filled

No

Ongoing

No

Category of work

Full Time

Bargaining Unit

Professional Services

Hours of Work

Regulated 36 hours (5/4 work pattern)

Salary Range

$30.24 - $36.16 per hour

Temporary Market Stipend

Incumbent

Total Assigned days (AC) / Total Hours per biweekly pay

EDO bi-weekly

Posting Status

Open

Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Job Duties/Qualifications, Skills and Abilities(QSA)

Job Duties

Job Duties

The Timetabling Specialist is responsible for the production of the Academic Timetable for Saskatchewan Polytechnic every academic year. This includes data entry, manipulation, validation and the production of the course and classroom schedules. This position works closely with the Team Lead of Academic Scheduling, Facilities, Program Chairs, and program department staff to create the schedule and resolve scheduling conflicts. A solid understanding of the physical space across campus and being aware of any campus updates is necessary to assign rooms appropriately. This position will also assist with day-to-day room bookings for academic activities, schedule changes, room assignments and data entry in Banner and the other scheduling systems.

Under the direction of the Manager, Enrolment Services Modernization and the Team Lead, Academic Scheduling Office, the Timetabling Specialist will:

1. Analyze and validate the course loading data received from Program Heads prior to scheduling to ensure numbers provided with the loading matches the program capacity to ensure sufficient seats are available for students during the registration process.

2. Ensure major deadlines are met each term: (1) the download of data in SIS to be scheduled, (2) the upload of scheduled data to SIS and (3) the requirements to meet the course pull

3. Coordinate with Program Heads, Enrolment Services Specialists (ESS) and Facilities Management regarding opening/closing course sections and program enrolments, and adjust timetables as required.

4. Schedule all Saskatchewan Polytechnic courses including base programs, apprenticeship and continuing education (CE) courses.

5. Ensure conflict free schedules for all program activity.

6. Ensure timetables effectively utilize academic space.

7. Validate the accuracy of scheduled data in the Student Information System (SIS) by initiating daily transfers from the scheduling software to the SIS

8. Analyze and validate requests for timetable changes received from Program Heads and deciding whether they are justified, warranted and ensuring they are in the best interest of the students.

9. Inform students, instructors, program heads and facilities management of timetable changes via the web interface, thus ensuring a minimum of disruption at critical periods such as the start of term.

10. Identify and report data transfer issues to the Team Lead for resolution, testing and implementation of solutions.

11. Ensure that Program Heads are provided with group, instructor and room timetables for review prior to registration and the release of timetables to students.

12. Resolve all room size mismatch issues at the start of term

13. Provide guidance to program heads and program staff in using the timetable system.

14. Validate the accuracy of program and course data in the SIS by verifying and identifying all anomalies and coordinating solutions with the appropriate ESS.

15. Respond to inquiries from faculty, staff and students regarding policies and procedures.

16. Assist Saskatchewan Polytechnic internal stakeholders with scheduling functions

17. Participate in various modeling and simulation projects for the purpose of analyzing timetable quality and space needs and serve as the subject matter expert (SME) for project development and testing of new scheduling software tools or the SIS.

18. Analyze systems and procedures by participating in debriefing after each scheduling cycle and recommend improvements and procedural changes to the Team Lead to effectively respond to constantly changing demands, situations, client and academic needs

19. Perform other duties as assigned.

QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE

Specific Accountabilities

Duties

Required Qualifications, Skills and Abilities (QSA)

• Diploma in Information Technology, Applied Computing, or a related discipline, or an equivalent combination of education, training, and experience.

• Two years of recent, relevant experience in database administration.

• Demonstrated ability in data input and management using database software.

• Intermediate computer skills with software packages including Banner, MS Teams, SharePoint and MS Office Suite.

• Effective communication skills, both oral and written.

• Strong independent problem-solving and organizational skills.

• Ability to work effectively as part of a team and with a variety of internal and external stakeholders.

• Experience in database systems, academic scheduling systems, and student information systems (Banner).

• Ability to deal effectively with difficult situations.

• Demonstrate valuing diversity.

Desired QSA