Facilities & Operations Coordinator

ABOUT US: Alberta Animal Rescue Crew Society (AARCS) is a registered non-profit charity located in Calgary, Alberta helping over 6,000 animals each year. Our mission is to rescue and rehome animals in need and provide community support programs that help people and their pets.

THE ROLE: Imagine starting your day knowing that every task you complete helps provide a safe, comfortable, and welcoming environment for thousands of animals in our care every year.

Whether you're organizing donations that keep our shelter stocked, completing building repairs, ensuring our vehicles and equipment are ready to go, or supporting the volunteers who help make our work possible, your efforts directly impact the animals every single day.

At AARCS, we're looking for a hands-on, organized, and proactive Facilities & Operations Coordinator who enjoys solving problems, keeping things running smoothly, and taking pride in a job well done. This role is perfect for someone who thrives in a fast-paced environment, enjoys variety in their day, and isn't afraid to roll up their sleeves when needed.

If you're passionate about animal welfare and love being the person who keeps everything operating behind the scenes, we want to hear from you.

Key Responsibilities

Coordinate

• The daily flow of donations and supplies throughout the shelter.
• Warehouse organization and inventory to ensure programs always have what they need.
• Deliveries, large donations, and incoming shipments.
• Building maintenance, repairs, contractors, and service providers.
• Maintenance schedules for AARCS vehicles and equipment.

Maintain

• Shelter facilities to ensure they remain safe, clean, and functional.
• Mechanical systems including furnaces, air conditioning units, washers, dryers, plumbing, and electrical systems.
• Warehouse, storage spaces, and C-can organization.
• Essential shelter supplies through purchasing and inventory management.
• Outdoor areas through seasonal maintenance including snow removal, salting, and lawn care.

Support

• Approximately 25 inventory volunteers through training, guidance, and ongoing support.
• Cross-departmental operations by responding to facility and maintenance requests.
• A safe and welcoming environment for animals, staff, volunteers, and visitors.

Contribute

• To a collaborative team that works together to solve challenges and improve daily operations.
• To the success of every department by keeping the behind-the-scenes operations running efficiently.
• To AARCS' mission by creating an environment where animals receive the highest standard of care.

What We Are Looking For

Experience

• Minimum high school diploma or equivalent.
• At least two years of experience in facilities, warehouse, operations, maintenance, or a similar role.
• Warehouse and inventory experience is considered an asset.
• Inventory Specialist certification, HVAC or other trade education is considered an asset.
• Valid Class 5 Driver's License with a clean driver's abstract.
• Forklift certification or willingness to obtain certification.

Skills

• Strong organizational and time management skills.
• Comfortable balancing multiple priorities in a fast-paced environment.
• Basic knowledge of building maintenance and facility systems.
• Ability to operate equipment such as forklifts, snow blowers, and company vehicles (or willingness to learn).
• Experience with Google Workspace, spreadsheets, and inventory management.
• Excellent communication skills and the ability to work collaboratively with staff, volunteers, contractors, and vendors.

Characteristics

• A proactive problem-solver who enjoys hands-on work.
• Someone who takes pride in keeping spaces organized, clean, and operating efficiently.
• Adaptable and dependable with a positive attitude.
• Passionate about animal welfare and making a difference behind the scenes.
• Comfortable working in an active shelter environment where no two days are alike.

Working Conditions

• Busy warehouse and animal shelter environment with moderate to loud noise levels.
• Indoor and outdoor work throughout all seasons.
• Ability to lift up to 50 lbs independently and up to 120 lbs with assistance.
• Exposure to animals, including those that may be dangerous and/or diseased.
• Active role involving walking, lifting(50 lbs alone, or more with assistance), bending, operating equipment, and general physical labour.

What We Offer

• A permanent full-time(37.5 hour work week), onsite role in Calgary.
• A collaborative, mission-driven, dynamic work environment.
• Paid vacation, statutory holidays, sick and wellness time .
• Health, Dental and Life and Disability Benefits. Access to our Employee and Family Assistant Plan.
• Discounted pet food, services, and supplies .
• The opportunity to make a meaningful difference in the lives of thousands of animals every year.

Terms: Permanent, Full Time

Schedule: Monday - Friday, 8 hours shifts

Salary Range: $41,000 to $48,750 per year, based on experience and qualifications

Location: Calgary, onsite

Apply Now:  The posting will remain open until a suitable candidate is found. We appreciate the time and effort it takes to apply and thank you in advance for your interest. Only those selected for an interview will be contacted.

AARCS is an equal opportunity employer. If you require accommodation measures during any phase of the hiring process, please notify us at View email address on ca.workus.org as soon as possible. All information received in relation to accommodation requests will be kept confidential.