Executive Assistant (3-Month Contract)

Job ID: 292667

Job Type: Full Time, 3-Month Contract

Function: Administration

Address: 160 Bloor Street East, 11th Floor, Toronto, ON

Working Model: Hybrid (4 days in office)

Vacancy Status : This position is for an existing, open vacancy

Belong to Something Beautiful

At Sephora Canada, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential and making a difference every day. Together, we belong to something beautiful.

Ready for a career glow-up? As Executive Assistant, you’ll provide a range of administrative and office support to senior executives while helping create a smooth, organized, and professional experience for the teams you support. The work you do will impact beauty by keeping priorities moving, supporting day-to-day operations, and helping leaders stay focused on what matters most. You’ll be part of a collaborative team that’s united in beauty and equally passionate about service, discretion, and operational excellence. 

What You’ll Do:

• Manage daily calendars, including meetings, appointments, and travel arrangements for Executive Leader(s), including local, national, and international travel when applicable
• Manage expenses and submit expense reports for Executive Leader(s) in a timely manner
• Support office management to ensure a clean, organized, and professional working environment for your department’s area
• Be present in office a minimum of 3 to 4 days a week to ensure office standards are maintained
• Provide coverage and support for the Office Manager/Receptionist when they are absent
• Collaborate with the Senior Executive Assistant on scheduling to ensure there is adequate office support each day
• Support set-up and tear-down for department events and larger company events such as Town Halls, social events, holiday parties, annual conferences, and other key moments
• Support shipping, receiving, storage, and gratis/product distribution for your team
• Provide a high level of administrative support, ensuring quality service and professionalism in every interaction
• Handle confidential and urgent departmental matters with discretion and sound judgement
• Manage priorities efficiently in a multi-tasked environment and ensure deadlines are met
• Act as a liaison with internal and external partners at all levels of the organization
• Use professional judgement to screen, prioritize, and determine actions for incoming calls and inquiries
• Organize data, update reports and presentation materials, and support team events, meetings, and trainings
• Collect and track data, research information, sort and distribute mail, balance and process expense reports, schedule and organize meetings, and complete other administrative assignments as required

What You’ll Bring:

• You have 5+ years of executive assistant experience
• You have strong organizational and multitasking skills, with the ability to manage competing priorities in a fast-paced environment
• You have a high degree of initiative and can work independently while collaborating effectively with a team
• You have the discretion and professionalism needed to handle sensitive and confidential matters
• You are proficient in Microsoft applications, including Word, Excel, PowerPoint, and Outlook
• You are a resourceful and creative problem solver with strong attention to detail and a high level of accuracy
• You have strong interpersonal and communication skills and bring a professional, discreet, personable, and client service driven approach
• You are flexible with hours and available to work overtime when required

#FSCHIRING

What You’ll Get:

• Caring Community. You’ll collaborate with teammates who are equally passionate about innovating, doing the right things, and driving the industry forward – together, united in beauty.
• Fulfilling Path. Your career glow-up starts here with access to opportunities that will challenge, stretch, and develop your skills. You’ll have access to the global community of luxury group LVMH (Louis Vuitton Moët Hennessy) for endless career opportunities.
• Meaningful Work. As you make an impact on beauty, you’ll feel and see the positive change (consumer, industry, and social) your individual voice is a part of.

Rewards as Unique as You Are:

Eligibility requirements apply to certain benefits and may vary depending on job classification and length of employment.

• Wealth. We’re passionate about pay equity and transparency. The compensation ranges between CAD$76,000.00 - CAD$94,000.00 . The final pay offered will depend on various factors, including but not limited to the actual qualifications and experience of the individual, and any additional non-discriminatory, legitimate business factors relevant to the position and/or location.
• Health. Choose a healthcare plan to fit you and your family’s needs with medical, dental, vision, life, and disability coverage. Access to our View email address on jobs.sephora.com program to support your mental, financial, physical, and social well-being.
• Balance. You’ll be trusted to find the perfect blend of work/life balance that actually works for you with a hybrid work schedule, vacation and flex days, and maternity/paternity leave.
• Growth. A career glow-up is built into every role, with access to training and development programs and resources throughout the year.
• Perks. Think you’ve tried it all? Enjoy a 30% discount on all merchandise/services, opportunities for gratis, and flash sale discounts on LVMH brands.
• Support. Tap into volunteer and donation matching, Employee Assistance Program, and free mental health resources with 24/7 access to Dialogue.

Join us and Belong to Something Beautiful.

Sephora Canada strongly believes in equal opportunity when it comes to employment and advancement. Our goal is to be inclusive, diverse, and representative of the communities where we work while creating an environment where every person can belong, grow, and build a beautiful career. This commitment applies to all candidates and employees regardless of race, ethnicity, citizenship, creed, place of origin, religion, sex, gender identity, gender expression, sexual orientation, family status, marital status, disability, age, and/or any other diversity dimensions. Requests for accommodation due to a disability (visible or otherwise), other protected characteristics or other reasonable circumstances can be made at any stage of the recruitment process and during employment by contacting our People team.

As part of our commitment to transparency and efficiency, we would like to inform you that we utilize Artificial Intelligence (AI) technologies in our recruitment process to assist in the initial screening and evaluation of applications.