Administrative Assistant (12-month contract), EWSWA

Administrative Assistant (12-month contract), EWSWA

Department: Essex-Windsor Solid Waste Authority
Position Type: Temporary, Full-time (35 hrs./week)
Location: Essex, Ontario
Posting #: SWA-06-26
Opening Date: June 5, 2026
Internal Closing Date: June 15, 2026
Closing Date: June 28, 2026

Role Snapshot (Our Elevator Pitch!)

Are you a highly organized and detail-oriented administrative professional who enjoys supporting a team in a fast-paced environment? As the Administrative Assistant with the Essex-Windsor Solid Waste Authority (EWSWA), you will provide essential administrative, clerical, payroll, records management, and reporting support to ensure the efficient operation of the organization. This role is ideal for someone who thrives on organization, enjoys working with data and documentation, and takes pride in providing exceptional customer service to both internal and external stakeholders.

Why Work With Us?

The Essex-Windsor Solid Waste Authority (EWSWA) is the governmental agency charged with the responsibility of providing an economical and environmentally conscious integrated solid waste management system for the County of Essex (County) and the City of Windsor (City). The mission of the EWSWA is to provide programs to manage the solid, non-hazardous waste generated in the County and the City in an environmentally sound manner through processes which include, but are not necessarily limited to reduction, reuse, recycling, composting, and landfilling.

About the Team

As the Administrative Assistant, you will play a key role in supporting the daily operations of the EWSWA. Working closely with the Manager, Finance and Administration and other EWSWA staff, you will assist with records management, payroll administration, reporting, inventory tracking, customer service, and general office administration. Your work will contribute directly to the efficiency and effectiveness of the organization’s programs and services.

What You’ll Do

In this role, you will be responsible for:
1. Administrative Support and Customer Service

• • Receive incoming calls, visitors, and inquiries, providing information and directing requests appropriately
  • Type correspondence, forms, reports, and other documentation
  • Provide ongoing clerical and administrative support to EWSWA staff
  • Manage electronic and hard-copy filing systems and archives
  • Complete bi-weekly payroll data entry
  • Process and distribute personnel-related documentation, including attendance control forms, subsidy applications, new hire documentation, and employee status changes
  • Maintain accurate records and support administrative processes related to employee and organizational activities

2. Records Management and Reporting

• • Assist the Manager, Finance and Administration with records management such as data entry, reporting, and online submissions
  • Support the EWSWA document retention, records management, and destruction protocols
  • Compile monthly, annual, and biannual Waste Diversion and Waste Disposal reports for internal management and submissions to the Environment Ministry
  • Coordinate and prepare information requests for various agencies

3. Inventory and Database Management

• • Assist EWSWA managers with inventory-related records management using databases and tracking systems
  • Support inventory purchasing processes, including requests for quotations (RFQs), delivery tracking, reporting, and budget preparation
  • Maintain accurate inventory records and supporting documentation

4. Team Support and Collaboration

• • Provide backup support for other EWSWA positions as required
  • Collaborate with staff across departments to support operational and administrative initiatives
  • Participate in special projects and assignments as required

5. Other Duties as Assigned

• • Support additional departmental projects and initiatives as required

What You Bring

Education and Commitment to Growth :

• • Must have a Two-year College Diploma in Office Administration – Executive, Accounting, or related discipline

Experience and Expertise :

• • Must have one (1) to two (2) years of related administrative experience
  • Experience with records management, payroll administration, and office support functions
  • Working knowledge of bookkeeping and accounting practices
  • Experience with database administration, including Microsoft Access

Skills and Abilities:

• • Strong proficiency in Microsoft Office programs, particularly Excel and Word
  • Excellent organizational, time management, and attention-to-detail skills
  • Strong verbal and written communication, organizational skills
  • Demonstrated ability to manage confidential information with discretion
  • Experience with Ontario’s accessibility legislation and accessibility standards as they relate to written correspondence and reporting

Other Requirements:

• • Must possess and maintain a valid Class “G” Ontario driver’s license
  • Must have access to a personal vehicle for work-related travel within Windsor and/or the County of Essex
  • Must provide a Ministry of Transportation Driver Abstract (Uncertified)
  • Must provide a Police Information Check (PIC) document

Hours of Work
The full-time paid hours of work shall be forty (35) hours per week as scheduled, Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m., including a one-half (½) hour paid lunch.

What We Are Offering

As a CUPE 2974.1 position, this role is on Band 8 with a starting hourly rate of $32.26, and that is just the beginning. The benefit package is second to none, and the defined benefit plan of the Ontario Municipal Employees Retirement System (O.M.E.R.S) is a pension system sought by many.

The EWSWA embraces diversity and inclusion in our workforce and workplace. EWSWA is committed to building inclusive teams and an equitable environment for people to be themselves. All qualified candidates are encouraged to apply as the EWSWA will accommodate needs under human rights legislation throughout all stages of the recruitment and selection process.

The County assists with the recruitment process and administers Human Resource functions on behalf of the EWSWA. Please notify the County of any accommodations through View email address on countyofessex.applytojob.com. Information received relating to accommodation will be addressed confidentially. This information can be made available in alternate formats upon request.

Personal information is collected in accordance with the Municipal Freedom of Information and Protection of Privacy Act and will be used for the purpose of this employment opportunity only