Procurement Specialist

Job Title: Procurement Specialist

Location: Halifax, NS

TP - AML - 10091

Ace Mechanical Ltd. (Ace) is a well-established mechanical contractor specializing in plumbing, heating, ventilation, and control systems for institutional, commercial, and multi-unit residential projects. Founded in the late 1970s and operating under current ownership since 2014, Ace has built a strong reputation for reliability, quality workmanship, and delivering value to clients across the Halifax Regional Municipality.

Working closely with developers, general contractors, suppliers, and industry partners, Ace Mechanical is known for its collaborative approach and commitment to operational excellence. The company has cultivated a hands-on, team-oriented culture where accountability, professionalism, and strong working relationships contribute to its continued success.

Meridia Recruitment is pleased to partner with Ace Mechanical Ltd. to recruit a Procurement Specialist to join their team in Halifax, Nova Scotia.

Role Description

The Procurement Specialist will play a key role in managing procurement activities across the organization. Working closely with the Director of Operations, this position will support projects from the bidding stage through project execution by managing supplier relationships, material procurement, purchasing activities, and delivery coordination. As the company continues to grow, this role offers the opportunity to become the organization's dedicated procurement subject matter expert and trusted resource for all procurement-related activities.

Your responsibilities will include:

• Prepare and process purchase orders, review order details for accuracy, and coordinate with internal teams to ensure timely delivery of products.
• Build and maintain strong relationships with suppliers, vendors, and wholesalers.
• Obtain and track supplier quotations, pricing, and delivery commitments.
• Participate in the bidding process by obtaining supplier pricing and supporting quotation requests.
• Support the transition of awarded bids into active projects from a procurement perspective.
• Coordinate material and equipment orders to support operational and project requirements.
• Monitor order status and follow up on outstanding deliveries.
• Track material orders from issuance through delivery.
• Identify and communicate price increases, supply shortages, delays, and discrepancies.
• Assisting in analyzing procurement data to identify cost-saving opportunities and improve overall procurement processes.
• Manage packing slips, material return slips, material transfer slips, and receiving documentation.
• Maintain records of material receipts, returns, credits, and warranty documentation.
• Coordinate supplier returns and warranty claims as required.
• Review supplier invoices against purchase orders and receiving documentation.
• Assist with invoice coding, routing, approval processes, and vendor reconciliations.
• Support Accounting with procurement-related recordkeeping.
• Work closely with project teams to support project delivery requirements.
• Assist with the implementation and ongoing use of ERP software and procurement systems.
• Perform general administrative duties, including obtaining office supplies and supporting internal administration as required.
• Ensure purchasing records and vendor documentation remain accurate, organized, and complete.

Your Qualifications

As the ideal candidate, you are a detail-oriented and dependable procurement professional who thrives in a fast-paced environment and enjoys taking ownership of your work. You excel at building strong supplier relationships, managing multiple priorities, and maintaining accurate records while supporting operational efficiency. You are proactive, adaptable, and comfortable working independently, with a desire to contribute to a growing organization where your impact will be highly visible.

Your qualifications include:

• 1-3 years of experience in procurement, purchasing, or a related role, ideally within a construction, mechanical contracting, industrial, manufacturing, or other project-based environment.
• Diploma in Engineering Technology, Business Administration, Construction Administration, Supply Chain Management, or a related field, or an equivalent combination of education and experience.
• Strong understanding of project procurement activities and the construction project lifecycle, including bidding, purchasing, delivery coordination, and project execution.
• Strong organizational, administrative, time-management, and prioritization skills, with the ability to manage multiple tasks in a fast-paced environment.
• Excellent attention to detail, accuracy, recordkeeping, and follow-through.
• Effective verbal and written communication skills, with professional customer service and vendor relationship management abilities.
• Self-motivated, dependable, adaptable, and solution-oriented, with the ability to work independently while collaborating across departments.
• Proficiency with Microsoft Office 365, particularly Excel, Outlook, and Word.
• Experience with accounting or ERP software is considered an asset.

Why Join Ace Mechanical Ltd.?

• Competitive salary commensurate with experience.
• Vacation and paid time off.
• Comprehensive health and dental benefits.
• Defined contribution pension plan with employer contributions.
• Opportunity to work with a growing local team supporting mechanical construction operations in our region.