Project Controls Coordinator

Job Responsibility: JOB INFORMATION Requisition ID: 11218 Number of Vacancies: 1 Department: Signals/Electrical/Communication (20000051) - Electrical Engineering (30000440) Salary Information: $87,596.60 - $109,509.40 Pay Scale Group: 8SA Employment Type: Regular (Hybrid) Weekly Hours: 35, Off Days: Saturday & Sunday Shift: Day Posted On: May 7, 2025 Last Day to Apply: May 13, 2025 Reports to: Manager - Electrical Engineering The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC's legacy of delivering service to hundreds of millions of customers a year. The TTC's new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides: Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future. Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone. The full Plan can be viewed on ttc.ca.

Career Opportunity

Looking for a new and exciting opportunity? We are looking for a Project Controls Coordinator to join our team!

What You Will Do

Reporting to the Manager of Electrical Engineer, you will prepare, analyze, monitor, consolidate and coordinate budgets, financial results and other financial documents. You will monitor adherence to correct allocations of costs and report to appropriate parties as required. In this role, you will research, identify and prepare various management-level summary reports, correspondence, analyses and recommendations. You will also provide assistance and financial advice to managers, in support of project development decisions. As the Project Controls Coordinator, you will provide guidance to various staff to ensure accurate budget submissions and financial reporting. Other responsibilities of your role will include:

• Developing planning systems required to demonstrate how projects will be executed and controlled
• Analyzing and monitoring project cost and schedule performance ensuring that the projects will achieve planned objectives while minimizing the exposure to risks
• Coordinating the preparation and development of multi-levelled and multi-disciplined (e.g. involving civil, structural, signaling, track, communication, mechanical etc.) project specific budgets and schedules
• Preparing project cost estimates, cash flow estimates, business cases, budget change requests and related project documentation; developing project schedules based on input from the project team
• Preparing and assembling monthly reports, comparing current actual costs with budget costs, comparing current progress with work plan schedules, coordinating the investigation and explanation of variances, and forecasting significant variances and trends through monthly Project Status Reports (PSR) and Departmental Progress Reports (DPR)
• Maintaining monthly project financial matrix progress report, yearly asset capitalization and nova reports
• Compiling, interpreting and evaluating cost and schedule information
• Visiting field sites to ascertain project work progress
• Developing and using PC applications and scheduling techniques including earned value and trend analysis to track and update project cost and schedule progress; supporting the update of project master schedules on a monthly basis

As a TTC employee, you will promote a respectful work and service environment that supports diversity, inclusion, and is free from harassment and discrimination. You will provide leadership in the development and implementation of inclusive and accessible policies, programs and/or services for employees and customers in accordance with TTC's commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC's policies. You will also participate in the TTC Customer Service Ambassador Program.

What Skills Do You Bring?

• Use office technology, software and applications
• Apply accounting principles and practices
• Apply analytical skills
• Understand and apply relevant laws and regulations
• Gather information and conduct research
• Communicate in a variety of mediums

What Qualifications Do You Bring?

• Your educational background will consist of the completion of a post-secondary college diploma or university degree in a related discipline, or a combination of education, training and experience deemed to be equivalent.
• Possession of an accounting designation will be considered an asset.
• You will have comprehensive knowledge of the financial aspects of engineering and construction projects, practices and methods; You will also have knowledge of standard accounting principles required for capital and operating budget preparation.
• Your application will demonstrate your knowledge of the concepts and practices relating to project controls and project management systems.
• It will also reveal extensive knowledge of cost engineering and scheduling techniques and your proficiency in the use of computer-based scheduling systems and other computerized applications related to the work (e.g. MS Project, Maximo, SAP, MS Office, etc.)
• You will have sound judgement; proven analytical, problem-solving and decision-making skills. You will also have strong organizational, interpersonal, verbal and written communication skills.
• Your ability to co-ordinate the efforts of others to accomplish objectives will be beneficial to you in this role.

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• The Electrical Engineering team operates in a hybrid work environment, combining remote work with in-office collaboration. Team members are typically expected to work from our Hillcrest location (1138 Bathurst Street, Toronto) a minimum of three to four days per week. However, on occasion you will be required to visit work sites based on the assigned work.
• One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
• A comprehensive package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues' well-being.

Commitment to EDI

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at View phone number on ca.edajobs.com. Any information received related to an accommodation will be addressed confidentially. The TTC's policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee. We thank all applicants for their interest but advise only those selected for an interview will be contacted.