Facilities Maintenance Coordinator
Hearing Solutions
Facilities and Maintenance Coordinator
Reports To: Chief Financial Officer (CFO)
Location: GTA with travel to Hamilton, London, and Ottawa
Role Overview
The Facilities and Maintenance Coordinator is responsible for maintaining the functionality, safety, and professional appearance of our 20 hearing aid clinics. This is a hands-on role that combines self-performed maintenance work as well as collaborating on clinic setup and support. You will work closely with our clinical staff and serve as the main point of contact for all facility-related matters.
Key Responsibilities Include:
Facilities & Maintenance
- Perform minor repairs and maintenance including small paint jobs, basic carpentry, fixture replacement, patching, furniture assembly, and general upkeep.
- Oversee larger maintenance and repair projects through external vendors when required.
- Conduct regular site visits and preventive maintenance.
- Ensure clinics meet safety, accessibility, and compliance standards.
- Respond to urgent facility issues and emergencies.
Clinic Openings & Renovations
- Support new clinic openings and renovations including space setup, furniture and equipment installation, and final readiness checks.
- Ensure utilities and security systems are operational.
- Coordinate with contractors, landlords, and internal teams to ensure clinics are operational on schedule.
Vendor & Cost Management
- Manage and evaluate vendors for maintenance, cleaning, and supply purchasing.
- Decide when work should be self-performed versus outsourced.
- Review and manage service and supply contracts.
Financial & Budget Management
- Manage facilities and supply budgets in partnership with the CFO.
- Track expenses and identify cost-saving opportunities.
- Approve and code facilities- and supply-related invoices.
Compliance & Risk Management
- Ensure compliance with AODA, fire code, building code, and health and safety regulations.
- Maintain documentation for inspections, warranties, and service records.
- Support insurance claims and emergency preparedness
Qualifications
- 2+ years experience in facilities management, operations, or maintenance.
- Hands-on repair and maintenance experience.
- Experience managing inventory or supply ordering.
- Strong organizational, negotiation, and problem-solving skills.
- Valid driver’s license and ability to travel.
Preferred Assets
- Trade or technical background.
- Experience in healthcare, audiology, or retail clinics.
- Facilities, supply chain, or project management certification.
- Joint Health and Safety Committee (JHSC) certification
Ready to Apply?
As part of our process, we ask all candidates to complete a brief 30-minute online assessment to move forward. Please use the link below (copy & paste in your browser) to complete it. We recommend taking the assessment in a quiet place, free from distractions.
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