School Engagement Coordinator

Full Time

Position: School Engagement Coordinator

Reports to: Manager, Student Programs

Science World is a mission-based, charitable organization that supports the development of STEAM (Science, Technology, Engineering, Art & Design and Math) literacy across British Columbia. Our mission is to ignite wonder and empower dreams through science and nature and our purpose is Science for All.

Our people are our greatest asset. As part of our team, you will become part of a diverse community that acknowledges everyone's unique talents and empowers people to do what is right for our visitors and each other. You will work in an environment where we believe in developing our employees and growing their strengths, while focusing on our values: Curious, Playful, Inclusive, Relevant and Collaborative.

Position Description

Reporting to the Student Programs Manager and working closely with other Experiential Learning and Visitor Experience team members, the School Engagement Coordinator is responsible for executing the logistics in support of Science World's school engagement offerings. The successful candidate is a strong team player who is comfortable with a diverse and flexible portfolio including significant detailed administrative effort. This position involves close intra- and inter-departmental collaboration. The School Engagement Coordinator will develop a strong understanding of Science World's diversity of offerings and assets in supporting schools and will represent Science World in communications with schools and educators.

As a facility, Science World is generally open to the public seven days a week, with some extended evening hours in the summer months. Typical office hours are Monday to Friday 8:30am - 5:30pm, with front-facing and operational teams also working a variety of shifts including weekends, holidays and evenings. Hours of work and other related requirements will be scheduled according to business needs and this may include special events on evenings, weekends and holidays.

Key Responsibilities:

• Provide logistical and administrative support for the Student Programs Manager, the Educator Programs Manager, and Experiential Learning colleagues in carrying out the yearly plan for school-related offerings (for example: field trip programming, online workshops, educator professional enrichment)
• Support Experiential Learning colleagues, while working with Marketing colleagues, in promoting school support offerings at events, at conferences and online
• Provide administrative support for:
  • On-site and online programs for schools: pre/post-visit teacher communication, evaluation and support materials
  • Internal and external reporting on school support metrics
  • Educator professional development programs: booking, communication, event logistics, and support materials
• Play leading and supporting roles in the logistical planning of school-support events and projects, for example STEAM days of summer and pre-service teacher intern placements
• Coordinate the production of the educator newsletter and web pages to engage school contacts and support schools with timely resources
• Coordinate, report, and manage all communications with teachers regarding the field trip bursary program
• Work collaboratively with Sales, Experiential Learning and Visitor Experience team members to ensure schedule coverage, to answer teacher inquiries, and to recommend offerings and resources to teachers
• Act as liaison with teachers, school administrators, media and community representatives
• Opportunities to support Experiential Learning colleagues with program development and delivery as need and interests align
• Perform other related duties as required to fulfill any changing business needs of this role

Qualifications:

• A minimum of a High School graduation, a post-secondary education is preferred
• Excellent time management and organizational skills
• Excellent interpersonal and communication skills
• Demonstrated dependability, reliability and flexibility and strong problem-solving skills
• Must be an engaged, responsive and respectful team player with a demonstrated effectiveness working in a dynamic team environment
• Confidence in using technology with strong troubleshooting skills and an adventurous attitude toward learning new skills
• Proven ability to be a self-starter who can work independently with minimal supervision, as well as effectively collaborate within a team environment
• Proficiency with Microsoft Office suite, computers and teleconferencing software (e.g. Microsoft Teams, Zoom, Streamyard), Microsoft Outlook
• Background in administration, communications or customer service is an asset
• Experience with website maintenance and social media are assets.
• Some evening and weekend work is required

This is a unionized position represented by CUPE 1004. The pay range for this position is $45,000-$50,000 per year.

Science World offers a substantial benefits package after successfully completing probation, including Extended Health, Dental, Voluntary RRSP/TFSA Plan, generous paid time off (vacation, sick, wellness days), Personal Enrichment Day, Science World membership, RRSP matching, Hybrid Work environment and Professional Development.

Do you feel you have not met every requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification in the job posting.

Science World is committed to creating a diverse and inclusive environment so we strongly encourage you to apply even if you do not believe you meet every single qualification outlined, as you may have transferable skills that would be an asset to our team.

Please apply by Tuesday, June 18

Please upload a cover letter and a copy of your resume as part of your application

• All offers are subject to satisfactory completion of reference and police criminal record checks.

We would like to thank all candidates. However, only those selected for an interview will be contacted *