Administrative Assistant, Community Services

The City of Beaumont is a growing and vibrant community committed to delivering high-quality services that enhance residents’ quality of life. This role offers the opportunity to work closely with leadership, contribute to meaningful community initiatives, and play a central role in supporting programs that matter.

The City of Beaumont is seeking a highly organized, detail-oriented Administrative Assistant to provide comprehensive administrative and coordination support to the Director of Community Services and the department’s FCSS, Child Care, and Recreation teams. This role plays a key part in ensuring programs, services, and Council-related activities are delivered efficiently, professionally, and on time.

What YOU’RE Responsible for:
Reporting to the Director, Community Services, you will support daily departmental operations through scheduling, documentation, coordination, and customer service. Acting as a key point of contact, you’ll help ensure clear communication, accurate information flow, and well-organized processes that support service delivery and community outcomes.

 

• Provide confidential administrative support, including correspondence, reports, and Council documentation
• Coordinate meetings, agendas, minutes, and calendars for the Director and advisory committees
• Draft, edit, and proofread policies, reports, presentations, and other materials
• Manage electronic filing systems, invoices, credit card statements, and departmental records
• Act as a liaison with community partners, schools, associations, and Council committees
• Respond to public and internal inquiries with professionalism and sound judgement
• Support departmental projects through research, data compilation, and progress tracking
• Assist with special events, awards, memberships, and interdepartmental coordination
• Support a safe work environment by following and reporting on safety requirements
• Other duties as assigned

What YOU Bring:

• A minimum of two (2) years of post-secondary education in business administration, office administration, or a related field
• At least two (2) years of relevant administrative or coordination experience
• Demonstrate strong typing, proofreading, and document preparation skills with high attention to detail
• Apply excellent organizational and time management skills to manage multiple priorities and deadlines
• Communicate clearly and professionally in both written and verbal formats
• Demonstrate strong relationship-building and customer service skills, including regular interaction with members of the community and Council committee representatives
• Work independently while collaborating effectively with a diverse team
• Handle confidential and sensitive information with discretion and sound judgement
• A combination of education and experience that demonstrates equivalency

Asset:

• Experience working in a recreation or community services environment

What WE Offer:

• A salary range of $ 57,803.20 - $ 75,439.00 per annum (based on experience and qualifications)
• Employer paid Health and Dental benefits package
• Eligibility to participate in our Earned Day off and Hybrid Work Program 
• Health Wellness and Learning Spending Account
• Membership to the Beaumont Sport and Recreation Centre
• Enrolment in Local Authorities Pension Plan (LAPP)
• 35-hour work week
• And an amazing team to work with!!

If you meet these qualifications, please submit your cover letter and resume as one document by 9:00 AM on February 6, 2026.

The City of Beaumont is an inclusive and equal opportunity employer. We value the diversity of the people we hire and serve. This means fostering a workplace in which individual differences are recognized, appreciated, and respected. Any persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected]

Information For Applicants:

• Applications can be submitted via our online recruiting system. If you have any difficulties, please reach out to our HR department.
• We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
• Final candidates for this position will be required to undergo pre-employment screening, including reference checks, education verification, and a criminal record check.