Project Coordinator Facilities - MRHH Facility Services

Job Description

As an integral member of the Facilities department, and working under the direction of the Director, Facility Operations & Planning, the Project Coordinator will act as the hospitals’ representative working with a multi-disciplinary team of hospital staff, professional consultants, contractors, and subcontractors to guide the planning, design, implementation, contact administration, and close out of multiple projects across the hospital, including Mackenzie Health community locations.

The incumbent will work closely with hospital users to plan and design the physical space requirements to support process redesign objectives and hospital policies and procedures. The incumbent will ensure that plans are developed in accordance with best practice, adhering to applicable codes, standards, and relevant regulatory guidelines.

Contribute To Safe, Quality Care By

• Responsible for providing technical input and support where required.
• Key participant in user group meetings; acts as the key liaison between end users, architects, construction team, and consultants to ensure client and hospital objectives are met throughout the entire planning period.
• Liaises with departmental team members within the hospital to ensure all associated project activities are coordinated.
• Responsible for site review of architectural building assemblies, finishes, coordination, and integration of Mechanical, Electrical and Structural.
• Responsible for expediting and tracking hospital input into RFI and addendum requests.
• Works closely with team to stay abreast of changes that may become apparent due to changes in scope of the project.
• Expedites requests and ensures that all consultants are working to facilitate hospital needs.
• Ensures end-user relocation is completed and executed effectively, according to schedule.
• Coordinates, implements, and manages multiple complex projects.
• Evaluates the various proponent team design/construction proposals during the RFP open bid period as part of the evaluation team.
• Liaises with project users and other stakeholders to ensure needs are addressed and issues resolved to meet project objectives.
• Prepares RFPs for retention of consultants and contractors.
• Works with the redevelopment team and specialty consultants to ensure cohesive and complete documents.
• Liaises and works with architects and engineering consultants during design and construction of projects to ensure the needs of the client and hospital are met.
• Develops and implements quality management goals and objectives.
• Establishes, implements, and ensures the adherence to policies and procedures.
• Practices in accordance with specific professional standards.
• Assigns appropriate activities to other staff and volunteers, providing effective leadership, supervision and direction.
• Seeks help and accepts guidance when a gap in competence is identified.
• With the Director, participates in the MH performance management program that includes the self‑assessment, peer review and learning plan.
• Maintains own competency.
• Promotes and assists with activities for quality improvements.
• Maintains membership in professional job‑related organizations as related to area of expertise and knowledge of current trends.
• Continually seeks ongoing education.
• Other duties as assigned.

What must you have?

• Minimum completion of a recognized Architectural or Engineering degree or recognized equivalent combination of education and experience.
• Minimum five (5) years of related experience.

What else do you bring?

• Ability to produce high quality reports and meet scheduling deadlines.
• Maintains ongoing professional development.
• Proficient computer literacy required (CADD, Microsoft Project 2000, Excel spreadsheet applications and other project management programs).
• Excellent time management and organizational skills.
• Excellent problem recognition and resolution skills.
• Excellent interpersonal and customer service skills.
• Excellent verbal and written communication skills.
• Excellent analytical skills.
• Proven attendance record.
• Demonstrates understanding and compliance with patient and staff safety policies and procedures that foster a safe and inclusive environment for all.
• Ability to perform the essential duties of the job.
• Effectively uses empathy in interactions with others.
• Demonstrates behaviours consistent with Mackenzie Health’s Commitment to Caring.
• Models behaviour that is aligned with the values of Mackenzie Health – Excellence, Leadership and Empathy.
• Commitment to providing an exceptional experience for staff and clients within a challenging and exciting health care environment.

Preferably, Your Profile Also Includes

• CSC Principles of Construction Documentation and CSC Construction Contract Administration.
• Project Management Professional (PMP) designation preferred.
• Hospital experience.
• May be required to work at any site of Mackenzie Health.

Mackenzie Health is an inclusive and equal opportunity employer committed to providing accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.

Our hiring process does not involve the use of artificial intelligence (AI) to screen, assess or select applicants.

We thank all applicants for their interest; however, only those under consideration for an interview will be contacted.