Senior Portfolio Administrator

Job Responsibility:

Consider an opportunity to join our talented team

The Medical Council of Canada (MCC) was recognized as a National Capital Region Top Employer for ten consecutive years!

Want to contribute to the health and wellbeing of Canadians? At the MCC, you'll be part of a dynamic team that strives to achieve the highest level of medical care in the country through excellence in physician assessment.

You'll be immersed in an exceptional work environment that fosters professional development and work-life balance.

Apply for one of our rewarding positions today!

Corporate Services Assistant

Full Time Permanent

Ottawa, Ontario, Canada

Hybrid role

Join our dynamic team as a Corporate Services Assistant! In this exciting role, you'll be a go-to person to help maintain our vibrant workplace. Your responsibilities will range from greeting visitors with a smile at reception to managing mail and courier shipments efficiently. You'll also support the building operations, helping to oversee vendors to ensure our facility runs smoothly. Plus, you'll provide crucial support to our Finance and Corporate Services team, taking on various administrative tasks that keep our operations humming. If you're organized, proactive, and eager to make an impact, we want you on our team!

What you'll do

• Responsible for full reception duties
• Responsible for the shipment and receipt of all mail, products, and supplies. Collaborates with the Building Operator and others involved in the shipment and receipt of mail/products.
• Responsible for logging candidate applications
• Supports meetings and events as required; prints name tags, meeting signage, calls taxi's, etc.
• Assists with maintaining office supplies inventory including the distribution to the copy rooms.
• Ensures that the MCC's common spaces are well maintained and have adequate supplies.
• Provides meeting room services by inspecting rooms regularly, ensuring adequate meeting room supplies and rearranging chairs and equipment.

What you need to succeed

Experience

• Minimum of 3 years' experience in the administrative duties

Technical Skills

• Office automation skills, e.g. MS Word, Excel and other software programs as required
• Efficient keyboarding skills
• Basic knowledge of local and provincial workplace compliance regulations, ordinances and legislation is an asset.
• First Aid certification is an asset

Competencies

• Ability to comprehend and communicate detailed instructions orally and in writing
• Thorough knowledge of office procedures
• Ability to multi-task, establish priorities and work autonomously
• Demonstrated initiative, responsibility and flexibility
• Good communication and problems solving skills
• Reliable

Language

• Advanced oral and written skills in English, French an asset

Education

• High School Diploma
• A Business Administration certificate would be considered an asset

The perks

• A defined benefit pension plan
• A complete benefit package on your first day on the job
• Three weeks' vacation right off the bat
• A company-paid holiday closure in December - our gift to you!
• A 35-hour work week
• Compressed and telework programs
• Free onsite parking - any day, any time
• Free virtual Mobility and Strength & Conditioning classes

Visit our Careers page to learn more about the many reasons you can thrive at the MCC. The MCC is an equal opportunity employer, co mmitted to diversity and inclusion in the workplace at all levels of its organization. Accommodations can be provided at all stages of the hiring process; we ask applicants to make their needs known in advance. Please note that only those invited for an interview will be contacted.