Financial Operations Coordinator

Your challenges:
Recurring costs ("Run") management and financial forecasting
Execution rate and OpEx monitoring:
Ensure real-time visibility of all recurring operational expenses across domain products, including SaaS subscriptions, cloud infrastructure, maintenance contracts, and subcontractor utilization rates.
Subscription lifecycle management:
Support the tracking of software license pools, renewal schedules, and seat utilization;
ensure that recurring purchase orders (PO) and purchase requisition memos (PR Memos) are proactively generated months before contract expiration dates.
Live commitment dashboards:
Maintain automated financial dashboards tracking multi-level expenditures across Large Solution trains and digital domains: Invoiced actuals, open purchase order (PO) commitments, and pending purchase requisition (PR) pipelines.
Large Solution financial forecasting:
Collaborate with product managers/product owners to map upcoming pre/post-PI planning roadmaps into continuous 3-month and 12-month operational cost forecasts.
Recurring cost variance reporting:
Provide monthly narrative reports to the North America Digital Governance Head explaining budget-to-actual variances, recurring cost drivers, and capacity trends relative to run rate.
Product Owner enablement and P2P execution
Request concierge service:
Collaborate with SAFe Product Owners to gather technical prerequisites, draft purchase requests (PR) and PR memos for recurring costs and new capabilities, and route them through enterprise systems for rapid approval.
PO facilitation and tracking:
Track purchase orders (PO) through enterprise workflows, liaise with internal teams, and provide clear status updates to Product Owners.
Goods Receipt (GR) concierge service:
Invite Product Owners to verify delivery/service, perform Goods Receipts (GR) in SAP/Coupa, and resolve invoice holds or Accounts Payable (AP) discrepancies.
AI automation, process engineering, and PO coaching
AI task automation:
Leverage Google Gemini to deploy low-code automation and AI agents (e.G., Power Automate, Copilot, OCR invoice parsers) to automate data extraction, PR/PO reconciliation, and routine status tracking.
Process Engineering (BPE):
Continuously analyze and redesign internal procurement and intake workflows, replacing multi-step manual tasks with one-click or automated intake solutions.
Predictive insights:
Utilize AI-assisted data modeling to flag abnormal spending, predict run-rate overruns, and automate monthly variance narrative analyses.
Governance enablement:
Train and coach product managers/Product Owners on simplified, AI-supported financial workflows, protecting SAFe sprint velocity while maintaining strict governance.
Period-end financial close, accruals, and adjustments
Financial close execution:
Lead month-end, quarter-end, and year-end closing activities, managing subcontractor time tracking/accruals, recurring accruals, prepayments, timesheet reconciliations, Airbus SAS cross-charging, and internal fund transfers.
AP and misallocation resolution:
Audit Accounts Payable (AP) invoice allocations, correct miscoded cost centers and system errors to maintain accurate financial records without involving technical teams in troubleshooting.
Cross-border SLAs and "Go-Get" cost optimization
Intercompany SLAs:
Coordinate, monitor, and update internal service level agreements (SLAs) and cross-charging frameworks linking ACLP, NA Digital Governance, and European entities (Airbus SAS / EU).
"Go-Get" target tracking:
Actively audit recurring software line items, idle subcontractor purchase orders, and unbilled goods receipt balances to achieve function-wide cost reduction targets ("Go-Get") and release uncommitted funds.
RequirementsYour profile:Education
Bachelor's degree (or equivalent) in computer science, information systems, business administration, data analysis, or a related discipline.
Artificial intelligence and process automation
AI tools and automation:
Hands-on experience using Google Gemini productivity tools to automate administrative and data workflows.
Process Engineering (BPE):
Proven ability to map, streamline, and optimize administrative or financial business processes (Lean / Six Sigma principles desirable).
Recurring cost analysis and forecasting
OpEx and run cost management:
Strong expertise in tracking recurring operational costs (SaaS renewals, cloud consumption, subcontractor utilization rates, software licenses).
Data visualization and analysis:
Proficiency in Google Gemini, Power BI, Tableau, or similar AI/BI tools to create live financial dashboards from SAP and Jira.
Financial modeling:
Advanced skills in Google Sheets (scenario modeling, burn rate calculations, variance analysis, continuous OpEx forecasting).
Agile context (Large Solution Model):
Solid understanding of SAFe Large Solution model mechanisms (Solution Trains, ARTs, capability/feature delivery, PI cycles) to align run cost tracking with technical delivery.
Financial operations and controls
Experience:
Minimum of 5 years of experience in financial operations, P2P coordination, or business operations in an aerospace, enterprise technology, or manufacturing environment (preferably within Airbus or ACLP).
ERP and systems:
Strong practical mastery of enterprise ERPs (SAP S/4HANA), Click n’Source/Coupa procurement solution, and ticketing platforms (Jira, ServiceNow).
Accounting concepts:
Solid understanding of financial closes, recurring accruals, prepayments, timesheet controls, intercompany cost transfers, and budget reconciliations.
Languages and soft skills
Bilingual capacity:
Proficiency in English is required and French is also preferred.
Service and innovation mindset:
A proactive mindset focused on using technology to reduce friction and build strong, collaborative relationships with technical teams.
#J-18808-Ljbffr