City Manager Executive Assistant

Support executive leadership at the City of Regina through complex scheduling, governance coordination, and discreet stakeholder communication. This role is based in Regina.The Executive Assistant provides senior administrative support to the City Manager and the City Manager’s Office. You will coordinate priorities, information, meetings, Council materials, and relationships across a complex municipal organization. Success requires exceptional judgment, professionalism, and discretion with confidential and politically sensitive information.Key Responsibilities:
Manage the City Manager’s complex calendar and competing prioritiesCoordinate executive meetings, engagements, agendas, and documentationAdminister Council reports, timelines, standards, and governance requirementsPrepare briefing notes, reports, presentations, and correspondenceTrack Council matters, action items, and follow-up activitiesRequirements:
Diploma or degree in administration or related fieldSeven years supporting senior leaders in complex organizationsFive years of supervisory or leadership experienceKnowledge of municipal or governance processesAdvanced Microsoft Office proficiency, including Outlook and TeamsBring executive coordination, political acumen, and confidential information management skills to the City Manager’s Office in Regina.
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