Office Manager

Office Manager

Lawford Construction Inc. is a fast-growing commercial and residential framing contractor based in the Winnipeg region. We specialize in large-scale wood framing, prefabricated panelized construction, multi-family projects, and commercial developments throughout Manitoba.

We're looking for a highly organized and detail-oriented Office Manager to oversee day-to-day administration, bookkeeping, payroll, HR, and operational systems. This role works directly with the Managing Director to build scalable processes and support our field operations as we grow.

Work Environment

This is a hybrid position offering a high degree of flexibility and autonomy.

The successful candidate will primarily work from a home office while maintaining regular communication with company leadership, project teams, clients, and suppliers.

The role will require:

• Periodic meetings within the Winnipeg/ Anola area
• Occasional visits to project sites throughout the Winnipeg region
• Attendance at team meetings, interviews, and company events as required
• The ability to work independently while managing multiple priorities

Lawford Construction will provide:

• Company laptop/computer
• Required office equipment and supplies
• Access to all necessary software and systems
• Company email and communication platforms

A valid driver's license and reliable transportation are required due to occasional site visits and meetings.

Responsibilities

Office Administration

• Manage incoming calls, emails, and correspondence
• Maintain company filing systems and project documentation
• Coordinate meetings, schedules, and travel arrangements
• Prepare contracts, change orders, subcontracts, and project documentation
• Track insurance certificates, licenses, and company registrations
• Maintain company policies, forms, and SOP documentation

Bookkeeping & Financial Administration

• Process accounts payable and accounts receivable
• Prepare and issue customer invoices
• Track collections and outstanding receivables
• Assist with monthly financial reporting
• Maintain job costing records and project budgets
• Prepare documentation for accountants and year-end reporting
• GST/PST filing support
• Experience with QuickBooks preferred

Payroll & Human Resources

• Process and verify payroll through Payworks
• Maintain employee files and HR records
• Coordinate employee onboarding and offboarding
• Manage benefit enrollments and employee documentation
• Track vacation, sick time, certifications, and training requirements
• Assist with recruitment, interviews, and hiring
• Coordinate performance reviews and employee development initiatives
• Support workplace policies and disciplinary documentation

Safety & Compliance

• Maintain safety documentation
• Track certifications, tickets, and training expiries
• Assist with incident reporting and record keeping
• Ensure employee records remain compliant with Manitoba regulations

Qualifications

• Minimum 3 years of office administration experience
• Experience in bookkeeping or accounting administration
• Experience with payroll processing
• HR experience considered a strong asset
• Construction industry experience preferred
• Proficiency with Microsoft Office Suite
• Experience with QuickBooks and Payworks is an asset
• Strong organizational and communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Ability to handle confidential information with discretion

What We Offer

• Competitive salary based on experience
• Health and dental benefits
• Opportunities for growth and advancement
• Flexible and supportive work environment
• Direct involvement in a rapidly growing construction company
• Long-term career opportunity with leadership potential

Compensation

$60,000 – $85,000 annually, depending on experience and qualifications.

Location

Hybrid Role - Winnipeg / Anola Area, Manitoba