Mechanical Estimator, Special Projects

The Special Projects Estimator is responsible for preparing accurate, timely, and competitive estimates for small-to-mid-sized mechanical construction and special projects with a focus on tenant retrofit across plumbing and HVAC/R scopes. This role supports the Special Projects team by managing estimate requests, performing detailed takeoffs, coordinating site walks, and working closely with internal teams, suppliers, and external stakeholders to ensure project success and profitability.
The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple fast-paced estimates simultaneously.
Key Responsibilities
Receive and manage incoming estimate requests for plumbing and HVAC/R special projects
Perform accurate material and labour takeoffs from drawings, specifications, site walks, and project documentation
Prepare detailed and competitive special project quotations based on defined scopes of work
Attend site walks as required to assess project conditions and confirm scope
Liaise with building managers, owners, operators, consultants, and General Contractors to assess project requirements and provide quotations
Request, review, and validate supplier and subcontractor pricing to ensure accuracy and competitiveness
Maintain up-to-date pricing for commonly used materials and project-specific components
Review estimates (in progress and completed) with the Director of Service and Special Projects and/or Chief Estimator
Maintain an Estimate Log tracking ongoing, upcoming, awarded, and completed special project estimates
Ensure all estimates comply with applicable trade standards, specifications, codes, and company policies
Communicate awarded projects to the Project Management and/or Coordination team to facilitate execution
Coordinate with internal project teams to ensure quoted scope, assumptions, and exclusions are clearly understood
Submit completed and approved quotations to clients in a timely and professional manner
Review completed projects against original estimates to identify variances and support continuous improvement in estimating accuracy
Build and maintain strong working relationships with clients, consultants, suppliers, and internal stakeholders
Qualifications & Skills
Previous estimating experience in mechanical construction or special projects (HVAC, plumbing, electrical)
Strong understanding of small-to-mid-sized project workflows
Ability to read and interpret construction drawings, specifications, and scopes of work
Excellent organizational and time-management skills
Strong communication and interpersonal abilities
Proficiency with estimating software, Excel, and job costing systems
Detail-oriented with a strong focus on accuracy and accountability
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