Ai-Enabled Executive Operations Assistant

Use AI-enabled workflows to support Banyan Software’s COO from the Toronto office three days weekly, Tuesday through Thursday.This Executive Assistant position blends traditional administration with operational coordination across a permanent-capital software company. You will improve recurring workflows, prepare dashboards and briefing materials, manage confidential information, and support the COO’s leadership network. Daily responsibilities include calendar, meeting, travel, correspondence, and process management.Key Responsibilities:
Build repeatable AI workflows for inboxes, meetings, and notesPrepare executive presentations, dashboards, trackers, and briefing materialsAnticipate deadlines, milestones, travel needs, and meeting requirementsMaintain templates, cadences, processes, and operating mechanismsSupport corporate and Foundation events and special projectsRequirements:
Five or more years supporting C-level executivesProven AI use with specific workflow improvementsAdvanced Microsoft Office skills creating executive presentationsExperience with complex calendars, events, meetings, and expensesStrong organization, problem solving, discretion, and attention to detailCombine executive administration, modern AI fluency, and operational discipline while supporting Banyan Software’s broad COO portfolio.
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