Receptionist - Hybrid - Part Time

The Role

Our client is seeking a polished, client-focused Receptionist to support a busy front office. This role is ideal for someone who is calm under pressure, enjoys variety, and can confidently manage phones, email inquiries, and shifting priorities. You’ll support day-to-day office operations, assist with basic administrative tasks, and help keep information organized and up to date.

This is a hybrid position with a rotating bi-weekly schedule coordinated with another part-time receptionist. Scheduling may adjust periodically based on operational needs.

Typical rotation:

• Week 1: 2 evenings (5:00pm–9:00pm) remote + Saturday in-office (9:00am–5:00pm) — approx. 16 hours
• Week 2: 3 evenings (5:00pm–9:00pm) remote — approx. 12 hours

Responsibilities

• Answering phones and emails; responding professionally and routing inquiries appropriately
• Scheduling and managing appointments using office and industry software
• Scanning/copying documents for internal and external use
• Preparing and sharing basic daily/monthly reports (as required)
• Supporting general office coordination (supplies, basic troubleshooting, keeping things moving)
• Assisting with data entry and database updates
• Supporting listing-related admin tasks (training provided on internal process/tools as needed)
• Other ad hoc administrative requests to support the team

Desired Experience & Skills

• 2+ years of experience in an office/reception or administrative role (industry experience is an asset)
• Strong communication skills (professional phone presence + clear written correspondence)
• Comfortable with Microsoft Office (Word, Excel) and online systems/databases
• Strong attention to detail and ability to follow processes
• Confident prioritizing multiple tasks in a fast-moving environment
• Reliable, proactive, and discreet with confidential information
  

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