Technician, Accounts Payable (6 month assignment)

JOB TITLE: Technician, Accounts Payable
POSITION STATUS: Temporary - 6 month assignment
DEPARTMENT: Accounts Payable
LOCATION: Montreal

What You'll Be Doing

Technician Accounts Payable is responsible for keeping the system running smoothly by managing cash flow and paying vendors and suppliers in an accurate, efficient, timely manner and compliance with payment deadlines. Responsible to ensure that all payments are made in accordance with the contracts entered in Hotelex by Air Canada Vacations. Responsible for the calculation and analysis of all margins with respect to month end reporting. The AP specialist will have a daily, ongoing impact on financial transactions, keeping track of payments, on time and on good terms with our valued partners.

Key Responsibilities

• Rigorously review invoices for appropriate documentation prior to payment
• Calculate, verify, reconcile and post invoices in the accounting system and proactively perform invoice payments on time as per contracts and payment deadline
• Validate and ensure early booking bonus payments are made in a timely manner
• Audit and validate all land contracts in order to ensure accuracy of payments
• Ensure “Business Partner” payment information is accurate
• Ensure charges are correctly distributed to the general ledger
• Verify all hotel modifications, all internal program modifications and ensure payments / credits are made accordingly
• Verify and adjust payments based on dispatch reports relating to no-shows and canceled bookings
• Need to perform weekly analysis and reconciliations of accounts
• Analyze all margins and ensure errors are fixed prior to month-end closing
• Analyze payments made in previous months to ensure any errors are detected and if necessary, corrections are made and credits taken
• Verifies that the correct sales tax rate is charged on applicable invoices
• Rigorously work on Month end analysis of all travelled bookings for monthly Product Cost
• Responsible for preparing and reconciling the month end report for all GL codes, number of passengers and departure dates and submitting any discrepancies to the accounts receivable dept.
• Act as a source person for all suppliers and internal related queries
• Reconcile supplier statements to ensure payment accuracy
• Make certain that all brochure contributions are recovered in a timely manner
• Report of any discrepancies to Supervisors
• Responsible for the completion of measurable objectives, as agreed to with the supervisor, that will allow the department to continue to improve both processes and customer service
• Handling of daily requests coming in Accounts Payables mailbox
• Creating of files and storing of all documents in the mailbox
• Handling of groups: Reconciliation, validating payment versus quotes and contracts, month end analysis and finalising the Product Cost
• Assist Supervisors, senior financial officers as needed
• Support the company in optimizing its financial transactions and systems
• Strengthen and grow relationships with vendors and suppliers through timely payment and in responding to their emails in a timely manner
• Assist in streamlining and improving the accounts payable process
• Exercise integrity and confidentiality in financial regulations
• Produce ad hoc analyses and perform any other related tasks requested by superiors

Knowledge And Skills Required

• College diploma in accounting or related field
• At least two (2) years’ experience in an Accounts Payable department or equivalent.
• Perfectly Bilingual (French and English)
• Excellent organisational, problem solving and prioritizing skills
• General Accounting knowledge
• Advance computer skills (Excel, Word, Microsoft office)
• Travel Industry knowledge would be an asset
• Ability to work under pressure
• Ability to work in a team environment, as a contributing member to attain department goal
• Demonstrates initiatives and flexibility
• Demonstrates judgement
• Excellent communication and analytical skills
• Ability to work according to priorities and meet deadlines
• Ability to manage difficult situations and resolve problems quickly and efficiently
• Ability to work independently
• Good teamwork skills; to collaborate effectively with team members
• Ability to anticipate needs and take initiative

#J-18808-Ljbffr