Project Coordinator

Who You AreYoure an emerging Project Coordinator with the technical foundation to support both simple and complex projects. You build solid relationships with stakeholders and thrive in a team environment where you can learn from experienced colleagues. You have excellent communication skills and at your core you are a proactive problem solver who doesnt let a project hiccup slow you mission at Preston Phipps is to take the project management tools and processes we currently have and help make them better. Were not talking about a cookiecutter model cobbled together from industry best practices. Were talking about building something unique that works for our love a challenge and the opportunity to learn new things. Never have you been accused of waiting for work to come to you if you are caught up on your assignments you go out and assist your team members. You are always looking to will work closely with the Service Coordinator and Project Manager learning their workflows and gradually taking on coordination responsibilities as your experience the RoleSupport the planning and implementation of assigned projects working collaboratively with the Service Coordinator and Project Manager to advance project activities including:Coordinating project activities related to mechanical systems critical air equipment and lab ventilation solutions ensuring alignment with Preston Phipps technical standards and supplier the definition and scope of projects goals and prequote scope reviews and participating in formal handover meetings to ensure accurate project definition and smooth transition into in coordinating project activities between service and project delivery teams to ensure smooth communication and alignment across project tasks and resource requirements under project budget and timeline and managing bills of material and project quality assurance including reviewing specifications drawings and supplier equipment documentation for project status to stakeholders and helping manage project evaluation and results project meetings status updates and debriefings and supporting strong collaboration on project execution and effective in executing project tasks (including procurement) as directed to ensure that projects are advanced in preparing early scheduling inputs technician labour requirements and coordination details for review by the Service & Controls risk management activities to minimize project lessons learned from projects and ensuring their use for future informed of developments in project management and investigating new methodologies and tools that may better serve our work. Contributing to continuous improvement by identifying gaps in project coordination and proposing practical enhancements to tools and and supporting project management methodology and assisting staff engaging in project management and applying project coordination best practices through mentorship from the Service Coordinator and Project Manager gradually expanding responsibilities as proficiency Experience13 years of project coordination or related technical experience; PMP or CAPM is an or mechanical engineering degree (or equivalent technical education) is strongly within HVAC mechanical and/or ventilation and/or controls is an within the industrial commercial and institutional to read mechanical and electrical using ERP eye for detail and quality is an officebased role supporting both service and project delivery With AmbiguityCan effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isnt upset when things are up in the air; doesnt have to finish things before moving cool under pressure; does not become defensive or irritated when times are tough; is considered mature; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; doesnt show frustration when resisted or blocked; is a settling influence in a ManagementSteps up to conflicts seeing them as opportunities; reads situations quickly; good at focused listening; can hammer out tough agreements and settle disputes equitably; can find common ground and get cooperation with minimum CuriosityDemonstrates an interest in understanding mechanical systems critical air equipment and lab ventilation concepts; asks questions to deepen knowledge and improve coordination QualityMakes good decisions based upon a mixture of analysis wisdom experience and judgment; solutions and suggestions are accurate when judged over time; sought out by others for advice and ManagementIs good at bringing the creative ideas of others to market; has good judgment about which creative ideas and suggestions will work; can facilitate effective brainstorming; can project how potential ideas may play out in the SavvyRelates well to all kinds of people up down and sideways inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even hightension situations SettingSpends time on whats important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates AgilityQuickly absorbs new technical and procedural information; seeks feedback; applies lessons learned to improve coordination note that only selected candidates will be contacted. We thank all applicants for their interest in Preston Phipps.

Required Experience:

IC