Account Project Coordinator (Luxury Retail Store Fixtures)

RETAIL DESIGN & CUSTOM MILLWORK STORE FIXTURE PROVIDER

CLIENT CENTRIC ● COLLABORATIVE ● DETAIL-ORIENTED ● FLEXIBLE ● INITIATIVE

Our client is a highly creative, client-centric organization that specializes in global custom-built store fixture projects for retail, corporate, specialty environments, and brand spaces.

Their passionate team brings together expertise in design, fabrication, logistics, and installation to produce and deliver customized fixture solutions for global projects, supporting some of the world's most recognized retail brands and high-end public spaces. Known for its end-to-end approach, they balance collaboration, accountability, and an unwavering focus on delivering exceptional client experiences that bring impactful brand concepts to life across the globe.

ROLE OVERVIEW

We are partnering with our client in search of an Account Project Coordinator who will take a relationship-focused, detail-oriented, and strategic approach to managing client accounts and high-end retail brand projects. This role will play a critical part in ensuring elevated client management and satisfaction, end-to-end ownership of project execution, completion and success, and the long-lasting growth and development of client relationships.

POSITION FOCUS

The Account Project Coordinator will be responsible for:

• Develop a comprehensive understanding of the client's products, services, market, and consumers; serve as a subject matter expert on unique fixtures and custom-build offerings.
• Maintain regular, transparent communication with clients to ensure alignment on roles, responsibilities, budgets, schedules, and project status.
• Prepare and manage project documentation, including design briefs, Request for Quotes (RFQs), estimates, proposals, change orders, and final invoices, ensuring internal approvals before presenting to clients.
• Collaborate cross-functionally with internal teams, including the sales team and other departments (i.e., detailing, project management, and installation), to maintain and meet critical project timelines.
• Build and sustain strong long-term client relationships to drive year-over-year account growth.
• Navigate complex projects involving multiple stakeholder groups.
• Identify opportunities to grow existing client accounts and develop new business partnerships.
• Perform other job-related duties as assigned.

• Bachelor's Degree in Architecture, Architecture Millwork, Materials, Engineering, Interior Design or related fields is preferred.
• Minimum 5 years’ experience in managing global accounts, project management for custom manufacturing in retail, store fixture, and/or custom millwork sectors.
• Strong understanding of project management cycle and custom fabrication processes.
• Excellent communication, active listening, negotiation, and relationship-building skills.
• Proficient in the use of Microsoft Office (Excel).
• Driven with an unprecedented level of initiative, ownership, and client focus.
• Highly organized with an affection for detail, accuracy, and meeting deadlines.
• Genuine, caring, and a collaborative team player interested in success for all stakeholders.
• Agile, flexible, and manages change through the lens of opportunity.
• Occasional travel to USA as required.

THE POD GROUP

The Pod Group (PG) is a creative consulting group that provides customized and innovative solutions to support our client’s growth and ultimate success while promoting the integration of equity, diversity, inclusion and belonging in creating culture and engagement.

We balance strategy and people to help community organizations make better use of their resources by focusing on building the competencies to promote people-centric organizations.

We promote a unique approach while incorporating marketing and human resources as an integral component of strategy, mission, and vision. This focus aligns strategy with the development of a culture that embraces all stakeholders and a community spirit while ensuring an effective plan that meets the requirements of the organization.

We thank you for your interest in applying!

Salary Range: $60,000 to $75,000 CAD Annually (plus commission)

Vacancy: Current Opening