Financial Supervisor (ER)

Job Responsibility: Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). Hiring Unit: Student Housing & Hospitality Services Position Summary: Monitors operating funds and advises Student Housing and Hospitality Services' (SHHS) management on status of accounts. Liaises with Financial Services regarding SHHS's accounting issues. Responsible for effectively researching, tracking, and resolving accounting discrepancies. Provides day-to-day assistance to SHHS's accounting staff in their application of university accounting policies and procedures. Assists SHHS's accounting staff with accounts payable, accounts receivable, cash management, payroll, and account reconciliations. Provides input and assistance in dealing with external/internal customer billings and payments to suppliers. Liaises regularly with SHHS units and other departments to obtain and convey information and/or to correct transactions and ensure proper reconciliation. Ensures preparation of appropriate reporting and year-end documentation. Supervises accounts receivable and accounts payable staff. Completes special projects and miscellaneous assignments as required. Duties and Responsibilities:

• Provide assistance to the Finance Officer in the financial operations of Student Housing & Hospitality Services.
• Assist the Finance Officer with the preparation and maintenance of the budget and perform budget and accounting functions.
• Assist the Finance Officer with the year-end closing.
• Responsible for all purchase orders and quarterly follow-ups.
• Assess foapal requests and ensure foapal distribution meets SHHS requirements.
• Responsible for month-end closing and verification of monthly journal entries and various account reconciliations.
• Ensure that all financial transactions are recorded properly in the SHHS's point of sale and e-commerce systems and the University financial system (Banner FIS).
• Responsible for quarterly reconciliations for all of SHHS's unearned revenue and accounts receivable accounts.
• Ensure that all expense reports meet the University's policies and procedures and is in alignment with SHHS's requirements.
• Monitors operating funds and advises SHHS management on status of accounts.
• Liaises with Financial Services regarding SHHS accounting issues.
• Responsible for effectively researching, tracking and resolving accounting discrepancies.
• Provides day-to-day guidance to SHHS accounting staff in their application of university policies and procedures.
• Oversee/supervise clerical staff.
• Responsible for the analysis & distribution of resident council cheques.
• Participate in special projects and other tasks as needed.
• Knowledge of French and English. McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.

Education and Experience:

• DEC III
• Three (3) years of FIS experience

Other Qualifying Skills and Abilities: Knowledge of accounting and financial management. Ability to administer funds and contribute to budget preparation. Knowledge of Banner FIS, Banner Budget module, MMP, Crystal Reports, including experience working with IQware. Efficient with computerized applications including spreadsheets, databases and word-processing applications. Problem-solving skills, proven organizational skills, ability to multi-task, prioritize and meet deadlines. Must be able to effectively communicate in order to interact with various levels of administration. Must be service-oriented. Proven ability to work autonomously and as part of a team. English and French, spoken and written. Knowledge of Workday, an asset. Minimum Education and Experience: DEC III 3 Years Related Experience / Annual Salary: (MPEX Grade 02) $55,020.00 - $64,730.00 - $74,440.00 Job Profile: MPEX-FIN1B - Accounting - Professional 1 (Excluded) Hours per Week: 33.75 (Full time) Supervisor: Finance Officer Position End Date (If applicable): Deadline to Apply: 2025-03-17 McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, View email address on ca.edajobs.com .