Billing Agent

Your mission

You will play an important role in a dynamic and passionate team, collaborating on a variety of projects of all sizes and scopes in the environment, renewable energies, hydroelectricity, transportation, materials, buildings and climate change markets. Boldness, innovation and collaboration are an integral part of our daily operations .

Englobe - Who we are

At Englobe, our rigor is matched by sincere care for our colleagues, our customers, our communities , and the environment. We are committed to making a real difference, one project at a time, and to having a positive, lasting impact. We approach our work with fresh perspectives, relying on collaboration and a diversity of voices. With an entrepreneurial spirit, we empower our customers and communities with boldness and optimism. We are determined to leave a lasting legacy for generations to come.

Englobe is looking for a Billing Agent for a full-time role.

Does this sound like the right fit for you? Learn more about the role !

Your main responsibilities

• Manage the full lifecycle of project-based invoicing, ensuring accuracy, timeliness, and compliance with contract terms and internal policies;
• Set up and maintain billing terms in Deltek Vantagepoint, including fee structures (e.g., Fixed Fee, Time & Materials) and Work Breakdown Structures (WBS);
• Interpret engineering contracts to ensure proper billing setup, including revenue recognition, taxes, markups, and supporting documentation requirements;
• Prepare and distribute draft invoices to Project Managers; review and incorporate feedback;
• Review and correct miscoded labour, expenses, and sub-consultant charges; process transfers between projects or phases as required;
• Support Accounts Receivable by investigating client billing inquiries and resolving discrepancies as needed;
• Identify and implement improvements to billing processes, controls, and system usage;
• Finalize and post invoices to the General Ledger, and distribute via email or client e-billing portals;
• Support monthly billing cycles and deadlines, working closely with Project Managers and Finance;
• Contribute to month-end close activities related to billing and revenue;
• Perform other duties as assigned by the Billing Supervisor or Controller;
• Apply and promote Englobe's health and safety rules.

What makes you unique

• Diploma or certificate in Accounting or a related field;
• 2-5 years of experience in project billing or professional services accounting;
• Experience with Deltek Vantagepoint (strong asset);
• Experience in a professional services or engineering environment (asset);
• Strong attention to detail and accuracy;
• Ability to interpret contracts and resolve billing discrepancies;
• Excellent organizational and time management skills; ability to meet strict deadlines;
• Strong communication skills and ability to collaborate effectively with cross-functional teams.

What makes Englobe unique

At Englobe, you'll have the opportunity to work on a variety of projects of every size and scope. You'll work in an organization that values you and your experience, and allows you to grow.From day one, you'll enjoy the following benefits:

• Real flexibility;
• Multiple opportunities for professional growth, mentoring and skills development;
• Access to a free telehealth service;
• Flexible schedules and the ability to compress your work hours;
• A hybrid work arrangement;
• A full range of benefits (including cost-sharing group insurance and a group RRSP);
• A confidential employee assistance program for you and your family.

Artificial intelligence tools may be used in the screening or selection of applications for this role.

What our employees say about us

At Englobe, I've found more than a job, I've found a welcoming, human and stimulating environment. What I appreciate most is the warm atmosphere and the respect accorded to everyone. Your support, patience and encouragement have been enormously important. Thanks to you, I was able to adapt to a new life, a new country and a new rhythm. I felt welcomed, guided and in my place. For me, Englobe is a place where I can grow professionally while maintaining a good life balance. Thank you Englobe, as we say back home, dieureudieuff Englobe. - Materials testing technician

Want to find out more? Take the time to watch our ESG video

Explore Englobe's 2024 sustainability report and Englobe's Code of Conduct .

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• Landslide in La Baie: Dedication, resilience, and empathy

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• 35 years dedicated to protecting the environment: Steve Chevarie's story

• A talented young engineer takes flight

Qualifications:

What makes you unique

• Diploma or certificate in Accounting or a related field;
• 2-5 years of experience in project billing or professional services accounting;
• Experience with Deltek Vantagepoint (strong asset);
• Experience in a professional services or engineering environment (asset);
• Strong attention to detail and accuracy;
• Ability to interpret contracts and resolve billing discrepancies;
• Excellent organizational and time management skills; ability to meet strict deadlines;
• Strong communication skills and ability to collaborate effectively with cross-functional teams.

Responsibilities:

Your main responsibilities

• Manage the full lifecycle of project-based invoicing, ensuring accuracy, timeliness, and compliance with contract terms and internal policies;
• Set up and maintain billing terms in Deltek Vantagepoint, including fee structures (e.g., Fixed Fee, Time & Materials) and Work Breakdown Structures (WBS);
• Interpret engineering contracts to ensure proper billing setup, including revenue recognition, taxes, markups, and supporting documentation requirements;
• Prepare and distribute draft invoices to Project Managers; review and incorporate feedback;
• Review and correct miscoded labour, expenses, and sub-consultant charges; process transfers between projects or phases as required;
• Support Accounts Receivable by investigating client billing inquiries and resolving discrepancies as needed;
• Identify and implement improvements to billing processes, controls, and system usage;
• Finalize and post invoices to the General Ledger, and distribute via email or client e-billing portals;
• Support monthly billing cycles and deadlines, working closely with Project Managers and Finance;
• Contribute to month-end close activities related to billing and revenue;
• Perform other duties as assigned by the Billing Supervisor or Controller;
• Apply and promote Englobe's health and safety rules.

Englobe Corp. adheres to employment equity and equal opportunity programs and encourages all women, visible minorities, Aboriginals and disabled persons to apply. Only selected candidates will be contacted.