Legal Administrative Assistant, Banking and Debt Financing

Job Responsibility:

Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was recently named one of BC's Top Employers for 2025. Business in Vancouver also recognized Lawson Lundell LLP as the fastest growing law firm in Western Canada.

Lawson Lundell LLP is seeking an experienced Legal Administrative Assistant to join our Banking and Debt Financing group in our Vancouver office. Our Banking and Debt Financing group is widely recognized as a top performing practice group in Vancouver with an attractive variety of work and clients. The successful candidate is an enthusiastic and hardworking team player who would like to work with lawyers in Banking and Debt Financing. The regular working hours for this role are Monday - Friday, 8:30am - 4:30pm.

Standard Responsibilities

• Due diligence searches
• Managing funds for loan transactions
• Preparing financing statements, amendments and discharges in the PPR
• Formatting and finalizing legal documents
• Compiling executed documents and security packages
• Drafting correspondence (covering letters, payout letters, memorandums etc.)
• Proofreading
• Opening new clients and matters
• Preparing and sending engagement letters
• Billing - preparing and sending out monthly invoices
• Preparing expense reports
• Setting up client meetings and conference calls
• Managing calendars
• Liaising with legal assistants, paralegals, lawyers and clients on file progress
• Providing overflow assistance and various general administrative duties as required

Qualifications

• Legal Administrative Assistant certification from an accredited institution
• Minimum 3 years of previous experience as a Banking and Debt Financing Legal Administrative Assistant is required
• Ability to perform due diligence searches
• Exceptional aptitude in Microsoft Office
• Ability to multi-task, meet deadlines and solve problems in a fast-paced environment
• Has the ability to work both independently and as part of a collegial team
• Excellent organization and time management skills
• Displays extraordinary customer service in a professional, mature and courteous manner
• Highly dependable and adaptable with great work ethic
• Exceptional interpersonal skills
• Strong verbal and written English communication skills

The typical salary range for this position is $55,000 - $75,000 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity. In addition, w e offer a variety of benefits, including:

• Health Benefits : extended health, dental, vision, out of country, life, AD&D.
• Lifestyle Benefit: reimbursement for purchases from a pre-approved list, including memberships and gym equipment.
• Paid Parental Leave top up.
• Education Reimbursement: We are committed to growth and development, and our educational reimbursement policy provides opportunity for our staff to expand on their knowledge in the legal field.
• Paid Time Off : vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year.
• Financial Benefits : defined contribution pension plan matched by the firm, RRSP, TFSA, year-end bonuses and an employee referral bonus program.
• Fun Environment : annual year end party, happy hours, staff appreciation week, and many other social events.
• Awards : long term service and bonus vacation awards.

If you are a professional, motivated hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter to Linda Kilkenny, Human Resources Supervisor .

Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted. No phone calls please.