Receptionist / Administrative Assistant (m/f)

Administrative & Operations Assistant
A&K Robotics develops autonomous mobility technology designed to help people move through large, complex spaces with more freedom and independence. We work with leading airports and airlines to deliver more accessible and efficient travel experiences, and we’re looking for more outstanding team members to contribute to our growth and help our customers win!
This is a hands-on administrative and operations support role for someone who enjoys keeping things organised, solving small problems before they become big oners, and creating a positive experience for employees, guests, customers, and partners.
You will support a wide range of day-to-day office, administrative, purchasing, logistics, and coordination tasks. Office & Administrative Support
Keep the office organized, tidy, stocked, and ready for employees, guests, demos, and customer visits.
Manage office supplies, snacks, garbage/recycling coordination, meeting room setup, and general office upkeep.
Support inventory tracking, purchasing, shipping/receiving, returns, and vendor coordination.
Help maintain digital files, checklists, trackers, and simple internal systems.
Support expense and receipt entry, basic bookkeeping administration, and documentation.
Support calendar scheduling for meetings, interviews, customer visits, demos, and internal events.
Help coordinate admin team meetings and recurring follow-ups.
Support onboarding and offboarding administration, including access checklists, equipment coordination, and first-day readiness.
Customer, Event & Logistics Support
Help coordinate occasional customer visits, demos, conferences, team events, and special meetings.
Support travel logistics, reservations, event coordination, and materials preparation.
Provide on-site support for deployments and other important customer or partner meetings, including travelling to locations locally and abroad.
Help ensure guests and visitors have a professional, welcoming experience.
Process & Continuous Improvement
Identify small ways to make office operations smoother, clearer, and less dependent on last-minute coordination.
Help create consistency in how admin tasks are tracked, completed, and communicated.
Support simple presentation formatting, proofreading, award submissions, social media/admin coordination, or branding-related tasks as needed.

~ Assist with other administrative tasks that help the team stay focused and productive.

1–3+ years of experience in an administrative assistant, office assistant, office coordinator, operations assistant, receptionist, executive assistant, or similar role.

• Comfortable doing practical, hands-on work, including office upkeep, errands, supplies, shipping, setup, and coordination.
• Comfortable using tools such as Google Workspace, Slack, Excel/Google Sheets, Asana, Jira, or similar systems.
• Comfortable supporting work across more than one local location when needed.
• Willing to help with both junior admin tasks and more complex coordination as the company grows.

Long Term:
As A&K grows, this role may evolve into broader responsibilities in office operations, people operations, event coordination, customer operations, or business administration. The priority for the first 6–12 months is building strong administrative consistency and helping the team run smoothly day to day.
Diversity makes innovation. Consider the long-term impact of our actions today
Competitive Salary: $60,000 - $85,000 depending on experience and scope
Medical benefits
Work directly with founders and be part of a building high-growth company
Central Vancouver office location and gym access at current location
Healthy office snacks