Interior Services Administrative Assistant

Organizational Unit

University of Victoria -> VP Finance and Operations -> Facilities Management

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

3 June 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$4,363.00 - $4,525.00

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

PB7

Hours of Work

Monday to Friday, 8:00 am – 4:00 pm

CUPE 951 - Regular

# of Hires Needed

Category

Administrative and Support Services, Customer Service, Other

About this Opportunity

A willingness and ability to work any recognized shift, including weekends, is expected. From time to time, hours of work may be adjusted to suit operational needs.

UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.

We thank all those who apply. Only those selected for further consideration will be contacted.

UVic contributes to you and your family’s health and wellness through comprehensive medical, dental and pension benefits. We also offer:

• generous vacation time;
• generous leave compensation including maternity, parental, adoption, sick, and personal;
• equity and diversity support and initiatives including religious observances
• on-site childcare: infant – 5 years
• discounted athletic facility memberships
• sustainability initiatives, including discounted transit passes
• support through our Employee and Family Assistance Program (EFAP)
• funding for career development and a diverse range of learning and development opportunities
• tools and resources to help you maintain a healthy work-life balance

Job Summary

As stewards of the campus, Facilities Management fosters and enriches an inviting and functional environment that welcomes and supports all who come here. Facilities Management’s customers include Deans, departments, faculty, staff, and students. The department’s branches work together to ensure a high standard of customer service delivery, as well as effective, efficient, and safe performance for the operation, development, and maintenance of campus buildings.

The Interior Services Administrative Assistant provides clerical and administrative support to the Manager, Interior Services. This role may also support other units under the purview of the Associate Director of Operations and Facilities Services. The position is an essential point of contact for departmental staff and acts as a liaison to the greater Facilities Management group as well as other central university service providers. The Administrative Assistant is responsible for assembling employee leave information and employment contracts, supporting the recruiting process, and providing general administrative duties including ordering supplies, file/database maintenance, and organizing internal meetings and events.

Experience

This position requires a level of education, training, and experience equivalent to two years’ experience providing administrative support in a busy office environment, preferably within Facilities Management or a related industry.

Knowledge/Skills/Abilities

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Ability to prioritize and manage time and tasks with attention to detail.
• Ability to problem solve by using judgement, independent thinking, and analysis.
• Ability to interpret policies and procedures.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
• Experience composing business communications such as correspondence, memos, reports, and spreadsheets.
• Experience scheduling meetings and calendar coordination.
• Experience in maintaining confidential and sensitive information, including employee records.
• Experience with pre-planning, documenting, and recording meetings.
• Experience with event planning and coordination.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Proficiency with computer applications (i.e., MS Office Suite, databases, spreadsheets).
• Ability and willingness to learn new technologies and software's.

Specialized Knowledge/Education

• Knowledge of Facilities Management Information System (FMIS) software, is an asset.
• Knowledge of Facilities Management processes and procedures, is an asset.
• Knowledge of UVic buildings and grounds, is an asset.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here:

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: View email address on canada.jobradars.com Any personal information provided will be maintained in confidence.