Director of School Operations

Beacon College Prep Director of School Operations

Beacon College Prep opened in 2020 in the Raleigh community of Memphis with a commitment to providing an academically rigorous, purposefully structured, and joyful learning environment. Serving scholars in Kindergarten through 5th grade—and preparing to expand into Pre-K—Beacon is grounded in the belief that strong operational systems are essential to instructional excellence, family partnership, and scholar success.

Reports to: Executive Director

Direct Reports: Operations Team

Position Overview

The Director of School Operations (DOSO) is a senior leadership role responsible for leading and executing all non-instructional operations of Beacon College Prep, including K–5 and Pre-K operations, to ensure the school runs smoothly, safely, and efficiently. The DOSO owns operational strategy, systems, and execution that enable high-quality instruction, strong family engagement, and a joyful school culture.

Responsibilities

• Serve as a strategic thought partner to the Executive Director on schoolwide and Pre-K operational planning, execution, and scale
• Lead, coach, and manage the Family Engagement Coordinator and operations team with clear goals, accountability, and development
• Design, implement, and continuously improve operational systems that support instructional priorities, attendance, enrollment, and staffing stability
• Use operational and compliance data to assess effectiveness and drive continuous improvement
• Lead planning and execution of major schoolwide initiatives and operational priorities

School Operations

• Oversee daily school operations to ensure a safe, efficient, and joyful experience for scholars and families
• Manage compliance with all local, state, and federal regulations
• Oversee arrival and dismissal systems, including staffing plans, safety protocols, traffic flow, and family communication
• Secure, manage, and deploy substitute teachers and coverage plans to ensure instructional continuity
• Oversee front office operations, scheduling, and operational calendars
• Lead planning and execution of schoolwide events, orientations, family engagement events, recruitment activities, and community events
• Ensure clear, timely, and culturally responsive communication with students and families related to operations and school logistics
• Oversee transportation systems and vendor relationships to ensure safe and reliable service
• Manage and oversee the Food Service Management Company (FSMC), ensuring compliance with federal nutrition requirements and contract expectations
• Monitor food service quality, reimbursement processes, and operational alignment with school needs
• Develop, maintain, and oversee the school’s Emergency Operations Plan (EOP), ensuring compliance with local and state requirements
• Ensure implementation, training, documentation, and reporting for all required safety drills and emergency preparedness activities (fire, lockdown, evacuation, severe weather)

Enrollment & Attendance Accountability

• Oversee enrollment, re-enrollment, lotteries, onboarding, withdrawals, and transfers for K–5
• Ensure enrollment data is accurate, compliant, and maintained within the Student Information System (SIS)
• Own and manage schoolwide attendance and truancy processes in compliance with state and district requirements
• Ensure accurate attendance tracking, reporting, documentation, notices, meetings, and referrals

HR Compliance & Operations

• Support compliance with all local, state, and federal regulations
• Maintain audit-ready documentation across all operational and compliance domains
• Oversee operational aspects of hiring, onboarding, staffing records, and compliance
• Verify, document, and maintain educator licensure, endorsements, background checks, and required credentials
• Maintain and monitor staff PTO systems, ensuring accurate tracking and documentation

Finance & Budget Management

• Manage Title I budgets and reimbursements in alignment with compliance requirements and school priorities
• Oversee purchasing, procurement, vendor contracts, and cost controls
• Manage accounts payable and accounts receivable
• Support budgeting and financial tracking
• Ensure fiscal systems and practices support sustainability and responsible stewardship
• Own the development, issuance, and execution of all RFPs and RFQs related to operations, facilities, vendors, and services

Facilities, Technology & Learning Environment

• Oversee facility operations, cleanliness, security, and preventive maintenance
• Manage custodial staff and/or vendors to ensure all spaces are safe, clean, and instructional-ready
• Own and manage the Student Information System (SIS) from an operational and compliance perspective
• Ensure secure and compliant management of student cumulative files (physical and digital)
• Partner with the Executive Director on facility readiness and long-term planning

Job Qualifications

• Bachelor’s Degree required
• Master’s degree preferred
• 5+ years of experience in school operations, administration, or a related field
• Proven track record in securing grants and managing donor relationships
• Experience managing teams and leading cross-functional projects
• Strong analytical, problem-solving, and organizational skills
• Ability to develop and implement efficient operational systems
• Strong written and oral communication skills
• Proactive problem solver

Salary & Benefits

The Director of School Operations position offers a competitive salary starting at $75,000, with final compensation based on experience and demonstrated impact in similar roles. Beacon College Prep offers comprehensive health and retirement benefits and is committed to providing ongoing professional development opportunities.