Executive Administration Assistant

Job Responsibility:

Requisition ID: 358626

Position Number: 20035174

Posting End Date: May 13, 2024

City: Winnipeg

Employer: St. Boniface Hospital

Department / Unit: Human Resources - Admin SBH

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date - End Date: 07/15/2024 - 09/15/2025

Reason for Term: Maternity Leave

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We're united by a shared commitment to excellent and equitable health care.

Position Overview

Under general direction and while demonstrating a commitment to the Mission, Values and Management Philosophy of the St. Boniface General Hospital, the EXECUTIVE ADMINISTRATIVE ASSISTANT is responsible for providing comprehensive and confidential administrative and secretarial support directly to an Executive Director.

Experience

• Four (4) years secretarial and administrative experience, preferably working for an Executive in a large health care organization.
• Previous supervisory experience is preferred in positions where incumbents supervise staff.

Education (Degree/Diploma/Certificate)

• Grade XII or recognized equivalent.
• Successful completion of a recognized administrative assistant or executive assistant program.
• Additional courses in business administration or human resource management would be an asset.

SPECIAL TRAINING/SKILLS:

• Keyboarding speed: 65 wpm.
• Shorthand/Speedwriting skills and/or ability to take notes and minutes on a laptop.
• Dictatyping skills.
• Knowledge of computer systems and proficiency in the use of current and related software including spreadsheets, data bases, word processing, power point, internet and email applications.
• Ability to read, write, speak and understand French may be required in certain positions.

Qualifications and Skills

• Ability to read, write, speak and understand English.
• Ability to retain information which is of a confidential nature.
• Ability to work independently with minimal supervision.
• Good interpersonal and communication skills.
• Ability to adapt readily to stressful situations and to meet deadlines.
• Mathematical aptitude.
• Mature, professional manner.
• Ability to organize and prioritize workload.
• Ability to work with initiative.
• Must possess tact and diplomacy.
Leadership skills.

St. Boniface Hospital is committed to empowering a workforce that welcomes and celebrates diversity by fostering culturally safe places for all employees. We strive to celebrate our diverse workforce and the outstanding work we do every day.

This term position may end earlier as outlined in the Employee Handbook.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.