Accounting Coordinator

Prodigy Group is looking for an Accounting Coordinator to join our team! In this role, you will support day to day accounting and project financial administration across our portfolio. You will help keep project transactions, billings, and payments organized and on track, supporting core A/P and A/R activities and ensuring documentation and records are accurate and up to date. You will work closely with Project Teams and Finance as a reliable point of contact for day to day accounting support.

We are thrilled to be Great Place to Work-Certified™! We are proud to be recognized as a company that puts its people first. Join an award-winning culture where your voice is heard and your growth is prioritized!

Who We Are:

Prodigy is a North American Construction Management firm based in Toronto, Canada, with offices in Vancouver, Montreal, and Chicago. We specialize in Institutional, Retail, Hospitality, and Corporate construction, focusing on the North American market.

At Prodigy, our people serve as the driving force behind our path towards greatness. This collective dedication, encompassing our executive team, senior management, and our highly talented field-level professionals, has propelled Prodigy to rapid success and a solid industry reputation. In doing so, we've built a diverse and inclusive team where each member's unique experiences and perspectives enrich our collective journey. Our commitment is to ensure that every team member feels empowered to embrace their authentic selves and to provide every team member with the opportunity to reach their full potential and make a meaningful contribution to the communities we serve.

If you're someone who finds inspiration in these types of projects and shares our commitment to relationships, trust, accountability, Inclusivity, and honesty, we invite you to become a part of our team.

Please visit our website to learn more about our organization.

As an Accounting Coordinator, you’ll be responsible for:

• Manages the processing and recording of invoices, payments, and receipts. Responsible for processing weekly cheque runs and EFTs for all projects.
• Monitors Accounts Payable inquiries via emails & phone calls and ensures an accurate & timely response to these inquiries.
• Assists with reconciling Vendor Accounts and statements.
• Coordinates with Project Accountants to ensure payments to trades & vendors are processed according to terms.
• Responsible for filing all payment backups.
• Reviews, organizes, follows up and processes supplier & trade invoices for approval and payment as well as reviews Vendor Statements.
• Ensures trades are paying in accordance with payment terms and responds to vendor & trade queries in a timely & effective manner, resolving issues promptly with project management teams.
• Reconciles against contract value (including change orders), processes Subtrade invoices and follows up for insurances, statutory declarations, and lien waivers.
• Responsible for collection of payments (A/R) based on invoices submitted. Sends monthly AR statements to clients for review and payment follow-up, sends copies of any outstanding invoices.
• Assembles client progress billing packages in accordance with approval procedures to ensure our clients are in receipt of billings on a timely basis and payments are received as per contract terms and conditions.
• Timely processing of employee expense claims for submission into Dayforce payroll processing ensuring information is accurately coded and reimbursements are in accordance with the company policies and procedures.

About You:

The successful candidate will have the following:

• A minimum of 3 years of relevant experience.
• Experience within the construction industry is a requirement.
• Must be Highly proficient with Microsoft Office, specifically Excel.
• Must have a knowledge of ERP systems and Jonas Premier would be considered an asset.
• Must have Knowledge of accounting principles.
• Must show demonstrated knowledge of best practices in accounts receivables, accounts payables, reconciliations, and audit trails.
• Demonstrates a willingness to adapt, improvise, and remain flexible in response to evolving circumstances.
• Must have exceptional attention to detail and accuracy.
• Competitive pay and vacation package
• Annual performance based bonus
• A fun, people-first culture with regular social events and celebrations

Approximate Annual Salary Range for this role: $55,000–$60,000

Final compensation is determined based on experience, certifications, education/training, work location, and the size and the complexity of the projects assigned.

This posting is for an existing vacancy within our organization.

Artificial Intelligence (AI) Use:

We may use technology to support the initial application review; however, final decisions are always made by our hiring team after reviewing applications and completing interviews.

Prodigy Group is strongly committed to an inclusive selection process, being barrier-free, and fostering a workforce that reflects the diversity of the community. We encourage applications from all qualified individuals, including applicants from all cultures, racialized communities, abilities, diverse sexual and gender identities, and others who may contribute to the further diversification of ideas. Prodigy Group provides accommodation, accessible formats, and communication support for the recruitment process upon request. Please contact us at View email address on apply.j-vers.com if you require accommodation at any stage in the recruitment process.