Clerk 2

Job Description – Clerk 2 

Client:   Government of Nova Scotia

Department:   Labour, Skills and Immigration

Location:   Halifax, Nova Scotia – 7071 Bayers Road

Job Type:   Contract / Temporary

Contract Duration:   September 21, 2026 to November 27, 2026

Schedule:  5 days per week, 7 hours per day

Position Overview

Our client, the   Government of Nova Scotia , is seeking a detail-oriented and organized   Clerk 2 (ADM03)  to provide administrative and data-entry support.

The successful candidate will support the implementation of a new online database system,   AMS , by entering and updating client information that was not successfully migrated from the legacy system. The role will also support the reissuance of a significant volume of Certificates of Qualification and identification cards following regulatory changes affecting certification renewal requirements for tradespeople.

This position is ideal for an individual with strong data-entry accuracy, administrative experience, organizational skills, and the ability to work effectively with established procedures and deadlines.

Key Responsibilities

• Enter, update, and maintain accurate client information in the Agency Management System (AMS).
  
• Review and process client data that was not migrated from the legacy database system.
  
• Assist with the preparation and reissuance of Certificates of Qualification and identification cards.
  
• Verify information for accuracy, completeness, and consistency before processing.
  
• Perform general administrative and clerical duties in accordance with established policies, procedures, acts, rules, and regulations.
  
• Prepare, organize, and file correspondence and other documentation.
  
• Respond to general inquiries received by telephone and in person.
  
• Maintain accurate records and ensure proper document management.
  
• Assist with office administration, including maintaining office supply inventory and petty cash, as required.
  
• Distribute and manage inter-office mail and correspondence.
  
• Exercise sound judgment in selecting and applying appropriate work methods and procedures.
  
• Complete other related administrative duties as assigned.
  

Requirements

Required Qualifications

• Completion of   Grade 11 education , plus a minimum of   two (2) years of related clerical or administrative experience ; or
  
• An equivalent combination of education, training, and relevant experience.
  

Required Skills and Competencies

• Strong data-entry skills with a high level of accuracy and attention to detail.
  
• Previous experience in clerical, administrative, or office support roles.
  
• Ability to work with databases, electronic records, and administrative systems.
  
• Strong organizational and time-management skills.
  
• Ability to follow established procedures, policies, and guidelines.
  
• Good judgment and the ability to determine the most appropriate approach to assigned tasks.
  
• Effective written and verbal communication skills.
  
• Ability to manage repetitive and high-volume administrative tasks while maintaining accuracy.
  
• Proficiency with standard computer applications and office software.
  
• Ability to work independently under general supervision and contribute effectively as part of a team.
  

Preferred Qualifications

• Experience with high-volume data entry or data migration activities.
  
• Experience working with government, regulatory, certification, licensing, or administrative systems.
  
• Previous experience handling confidential or sensitive client information.
  
• Experience working in a fast-paced administrative environment with strict deadlines.