Temporary Document Control Specialist

Records Clerk (Clerk 2 ADM03)
Location: Halifax/Dartmouth Nova Scotia (Multiple Office Locations)
Start Date: July 13 2026
Employment Type: Full-Time Contract (37.5 Hours/Week)
About the Opportunity
Our Government of Nova Scotia client is seeking a Records Clerk (Clerk 2 ADM03) to support a short-term records management and office relocation initiative. This position is ideal for an organized detail-oriented professional with experience in records administration filing and inventory management who is comfortable performing physical records handling duties.
Working under the supervision of a Records Analyst the successful candidate will assist with organizing inventorying filing boxing transferring and preparing records for destruction or offsite storage across multiple office locations.
Key Responsibilities
Organize and clear storage areas to prepare records for boxing inventory relocation transfer destruction or offsite storage.
Review verify and create accurate inventories of records stored in file rooms and storage locations.
Prepare records for offsite storage by labeling boxes and completing transmittal documentation.
Inventory and process both active and closed files across multiple office locations in Dartmouth.
File classify organize and box records while preparing eligible records for destruction.
Identify records requiring additional inventory classification or review before transfer or destruction.
Support office move readiness by reducing records backlog and creating organized storage capacity.
Maintain accurate documentation while following established records management procedures.
Handle confidential records with professionalism and discretion.
Perform general administrative and clerical duties including filing documentation maintaining records and supporting office operations as required.
Mandatory Qualifications
Candidates must demonstrate experience with:
Records handling records management filing inventory management or general administrative support.
Preparing organizing classifying filing and maintaining physical records.
Records clean-up projects and offsite records storage processes.
Creating and maintaining accurate file and box inventories.
Following records management procedures and completing documentation accurately.
Working independently while managing repetitive administrative and physical tasks.
Maintaining confidentiality when handling sensitive records.
Microsoft Office Suite (Word Excel Outlook).
Using standard office tools forms and administrative processes.
Education
~ Grade XI education plus two (2) years of related experience or an equivalent combination of education training and experience.

Physical Requirements
This role is physically active and requires the ability to:
Lift and move boxes weighing up to 40 lbs .
Bend carry reach and stand for extended periods.
Perform repetitive physical records handling activities throughout the workday.
Preferred (Asset) Qualifications
The following would be considered strong assets:
Previous experience with records and inventory management within the Government of Nova Scotia or another public sector environment.
Experience supporting office moves records retention initiatives or records destruction projects.
Key Skills
Records Management
Records Inventory
File Classification
Records Filing
Document Control
Administrative Support
Microsoft Office Suite
Inventory Management
Attention to Detail
Organizational Skills
Confidential Records Handling
Time Management
Independent Work
Office Administration
Apply: Send resume & documents to
Call:
Required Skills:
Organize and clear storage areas to prepare records for boxing inventory relocation transfer destruction or offsite storage. Review verify and create accurate inventories of records stored in file rooms and storage locations. Prepare records for offsite storage by labeling boxes and completing transmittal documentation. Inventory and process both active and closed files across multiple office locations in Dartmouth. File classify organize and box records while preparing eligible records for destruction. Identify records requiring additional inventory classification or review before transfer or destruction. Support office move readiness by reducing records backlog and creating organized storage capacity. Maintain accurate documentation while following established records management procedures. Handle confidential records with professionalism and discretion. Perform general administrative and clerical duties including filing documentation maintaining records and supporting office operations as required.
Required Education:
EducationGrade XI education plus two (2) years of related experience or an equivalent combination of education training and experience.