Executive Assistant - Nursing Administration

Description

RENFREW VICTORIA HOSPITAL
Executive Assistant
Nursing Administration
Full-Time

Date: June 29, 2026

The Renfrew Victoria Hospital (RVH) is a 55-bed, fully accredited facility located just 45 minutes west of Ottawa, serving a catchment area of over 60,000. Part of the Renfrew and Area Health Village, RVH provides medical, surgical and complex continuing care as well as extensive ambulatory care with over 30,000 emergency and clinic visits per year.
In this role you will enjoy perks like HOOPP pension, generous health & benefits package (for you and your family), an on-site modern gym open 24/7, and outstanding staff recognition, appreciation and wellness activities. We offer an Education Fund accessible for all employees each year to further their education and certifications.
We are people who provide excellent care for patients and their families, who support each other and our teams, keep each other safe, and are committed to our reputation as a model of excellence in health care. We are very proud of our high retention of staff and are continuously grateful for the amazing support of our community.

Come join us! As a result of our internal movements at RVH, we are hiring permanent, Full-Time, Executive Assistant with our Nursing Administration Department.

Pay Grid: $35.14 - $42.71 /hour

The Executive Assistant –Administration provides administrative support primarily to the Integrated VP Regional Programs & CNE and the Integrated VP of Finance & CFO. Reporting to the Integrated VP of Regional Programs & CNE, the role ensures efficient daily operations, smooth communication, and effective coordination and support for multiple roles within the leadership team. The Executive Assistant is responsible for managing sensitive information with discretion, supporting strategic initiatives, special projects, and contributing to the efficient functioning of Regional, clinical, and corporate operations.

Duties will include but are not limited to:

• Manages the VP’s schedule, priorities, appointments, and correspondence.
• Prepares briefing materials, reports, presentations, and confidential documents.

• Coordinates meetings, internally and externally, including logistics, agendas, and follow-up actions.
• Tracks and monitors strategic initiatives, deadlines, and priority items on behalf of the VPs.
• Acts as the key administrative liaison for all Regional Clinical Programs and some Corporate Programs.
• Facilitates communication to all departments of the hospital, as assigned.
• Provides support to VP’s and CEO who are on site with any required administrative tasks, as assigned.
• Manages electronic and paper filing systems, digital archives, and document workflows.
• Supports project coordination, performance reporting, and data organization.
• Ensures smooth office operations through proactive problem-solving and administrative oversight.
• Preparing and distributing agendas and pre-read materials in advance of meetings
• Supporting Committee meetings including logistics and coordination with chairs; recording, preparing, and circulating minutes with clear decisions and action items
• Contributes to continuous improvement of administrative processes and workflows.
• Maintains and updates contact lists, distribution groups, and organizational charts.
• Maintains and administers organizational contracts, including tracking key dates, coordinating renewals, and ensuring compliance with documentation and approval processes.

Qualifications

Qualifications:

• Postsecondary diploma in Office Administration, Business Administration, or related field.
• Minimum 3–5 years of experience supporting senior leadership, ideally in healthcare or a comparable sector.
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Strong written and verbal communication skills with exceptional attention to detail.
• Demonstrated ability to handle confidential information with maturity and discretion.
• Excellent organizational, multitasking, and time management abilities.
• Ability to work independently and collaboratively in a fast-paced environment.

Working Conditions

• Standard office environment with regular interaction with leaders and stakeholders.
• Occasionally attend early morning, evening, or extended hours to support Board or committee meetings.
• Must balance multiple deadlines and priorities simultaneously.
• Access to a vehicle for travel throughout the region

Everyone is Welcome
RVH is dedicated to building an inclusive workforce that comprises individuals who have an array of identities, abilities, background, culture, skills, perspectives, and experiences that are representative of our current and evolving population. We are passionate about fostering a workplace where all people feel welcome, can reach their full potential, and contribute their unique perspectives and experience to the success of the team.
Qualified applicants are invited to submit their resumes to View email address on renfrewhosp.com , on our website at www.renfrewhosp.com/jobpostings. Compliance with RVH vaccination policy and a recent satisfactory vulnerable sector police check are required. Only candidates selected for interview will be contacted. RVH is an equal opportunity employer, committed to meeting needs under the Canadian Charter of Rights and Freedom, the Ontario Human Rights Code, and the Accessibility for Ontarians with Disabilities Act. Applicants requiring accommodation should contact Human Resources at View phone number on renfrewhosp.com.