Proposal Coordinator

We’re looking for a highly organized and detail-oriented
Proposal Coordinator
to help lead and support our response to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other pursuit opportunities.This role plays a key part in helping our team present our work clearly and professionally. You’ll collaborate closely with partners, engineers, and technical staff to coordinate proposal submissions, maintain marketing materials, and ensure our proposals are accurate, polished, and delivered on time.If you enjoy bringing structure to complex information, managing deadlines, and producing high-quality documents, this could be a great fit.What You’ll DoAs our Proposal Coordinator, you will play a central role in managing proposal submissions and supporting the firm’s business development efforts.Key responsibilities include:Managing the proposal processfrom initial opportunity identification through to final submissionCoordinating RFP, RFQ, and proposal responses, ensuring requirements and deadlines are metCoordinating proposal activities from kickoff through final submissionWorking with technical staff and leadershipto gather project information, resumes, and supporting materialsAssembling and formatting proposal documents, ensuring accuracy, clarity, and professional presentationMaintaining proposal content libraries, including project profiles, resumes, and marketing materialsDeveloping and maintaining proposal templates and standardized response materials to improve efficiency and consistencyMonitoring procurement sites and bid opportunitiesto identify relevant opportunitiesEnsuring proposal submissions align with client requirements and company standardsSupporting marketing and business development effortsrelated to proposal preparationWhat We’re Looking For
5+ years of proposal coordination, ideally within engineering, architecture, or professional consulting environmentsExperience preparing RFP, RFQ, or proposal submissionsStrong writing, editing, and proofreading skillswith exceptional attention to detailExcellent organizational and time management skills, especially when managing multiple deadlinesStrong communication skillsand the ability to work effectively with technical professionalsA proactive, self-starter mindsetwith the ability to manage competing prioritiesWhat We Are Looking for on Your ResumeExperience coordinating proposal submissions or marketing documentsWork within engineering, architecture, consulting, or technical industriesExamples of managing deadlines and multiple projects simultaneouslyCollaboration with technical teams or subject matter expertsStrong written communication, document production, formatting, and editing skillsMicrosoft Office experience (Word, PowerPoint, Excel)Adobe Acrobat, InDesign experience (Illustrator and Photoshop are considered an asset)Experience on the ethical use of AI toolsUnderstanding of CRM (customer relationship management)We’re especially interested in people who take pride in producing
clear, polished, professional documents that represent the company well.What We Are Looking for in the InterviewStrong organization and attention to detailThe ability to manage multiple deadlines and prioritiesConfidence working with technical teams to gather and shape contentA proactive approach to keeping projects moving forwardBonus points if you highlight specific accomplishments
, such as successful proposals, improvements to proposal processes, or major submissions you helped coordinate.Why SMP?A connected, value-driven team environmentAccess to mentorship and professional growthCompetitive salary + annual bonus potentialA commitment to diversity, equity, and inclusion*Must be legally entitled to work in Canada**Only those selected for an interview will be contacted
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