Health and Safety Site Administrator

Job Responsibility:

As a Health and Safety Administrator , you will:

• Managing a high volume of all health and safety documents while maintaining, compliance, accuracy and timely retrieval
• Submit incident and claim reports, with all required documentation, ensuring it is completed and filed appropriately
• Assist with HSE onboarding process for new hires
• Track employee completion of safety orientations, ensuring documentation of all required steps and PPE issuance
• Attend HSE site meetings as needed and provide administrative support, including scheduling and recording meeting minutes
• Ensure safety information, such as weekly tailgates/memos etc., are readily available to site personnel
• Organize the site office filing system, binders and document control process and procedures.
• Maintain and update training records, and ensure all workers hold valid and up-to -date certifications
• Coordinate bookings of required safety training
• Collaborate with internal teams to resolve discrepancies
• Managing document control of all subcontractor submittals
• Coordinate the submission of required documents to the prime contractor on a weekly basis
• Distribute relevant HSE communication to all applicable parties across the site
• Assist with ordering, tracking and managing PPE inventory to support site safety requirements.
• Other duties as assigned.

QUALIFICATIONS

• 1 year of safety experience is an asset. Minimum of 3 years' administrative experience; construction industry experience preferred.
• You are proficient with Microsoft Office applications - Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
• Attention to detail when entering data, typing, filing and proofreading.
• Effective time management skills and the ability to work independently.