Documentation and Funding Specialist (Commercial)

Location: Mississauga, ON, CA, L5N 0B3

Position Type: Professional

Position: Replacement, Permanent – full-time

Salary Range: $60,000 - $75,000*

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

Do you believe that people are the key to the success of an organization? Are you someone who wants to make an impact on the bottom line of our business and that of our customers? Do you want variety, unique challenges, and opportunities to grow? Do you want to offer value to several areas of the business and the opportunity to learn multiple areas of organization? If yes, keep reading to find out how you can be a part of the team here at Volvo Financial Services (VFS), a part of the Volvo Group, and become a member of a fast-paced, energetic, and crucial team.

What will you do?

You will provide internal control over the documentation, funding, and booking processes for new retail transactions. You will report to the Director of Operations.

You will work in a collaborative, on-site, office-based environment at our location in Mississauga, Ontario, partnering daily with colleagues and dealer. We celebrate wins and learn from challenges, transforming together to stay flexible, fast, and customer focused.

Key Responsibilities:

• Ensure accuracy and sufficiency of all pre-funding contract package submissions for retail lease and loan transactions.
• Provide a pre-funding review, ensure that all credit requirements are satisfied, and execute completed documents.
• Understand and become proficient with the information systems supporting our retail transactions (Transaction, Q2 and Supertrump).
• Analyze the structure of lease and loan transactions to ensure they are documented and recorded consistently.
• Review the titling and perfection of security interest for all equipment and collateral, including insurance certification in the documentation package.
• Respond to questions from Sales and Dealers relating to documentation and funding.
• Interface closely with our Sales, Credit, Wholesale, Legal and Customer Service teams.
• Review all lease and loan documentation and assist with the document preparation.
• Review newly funded retail contracts booked into the system to ensure consistent and accurate compliance with set-up requirements.
• Ensure client files are scanned into OnBase system and sent offsite when the deal is processed.
• Perform other duties and projects as assigned by the Director of Operations.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified, and they may change at any time.

What you bring?

Do you dream big? We do too, and we are excited to grow together. In this role, you will bring:

• University or College Degree or a minimum of two (2) years related experience: knowledge of equipment finance and leasing preferred.
• Must have strong organizational, analytical, reasoning, and problem-solving skills.
• Ability to multitask, display initiative, integrity, and strong attention to detail and accuracy.
• Must have strong interpersonal skills, the ability to work both independently and collaboratively as part of a team.
• Strong written & oral communication skills.
• Demonstrated computer skills and proficiency in MS Office.
• Bilingual (French/English) would be an asset.

You will be successful in this role if you are good at problem-solving, a critical thinker, thrive in a team environment, and like to look at the big picture.

What’s in it for you?

In addition to being part of a high-performing team in a fast-paced, rewarding environment, our benefits package also includes the following:

• Competitive compensation package including eligibility for a discretionary company bonus
• Generous RRSP employer matching contributions
• Group health, dental, LTD insurance, and EAP program
• Career development with global prospects
• A dedicated Health & Wellbeing program
• Volvo Group University for professional and personal development
• The opportunity to do truly meaningful work in a supportive, constructive culture that encourages you to make the most of your talents.

Volvo Financial Services is an on-site business, and we understand that you might need occasional or temporary flexibility, which your leader is equipped to manage and fits well to our culture, as being together enables us to build upon our innovative and collaborative culture, as well as develop you for continued success.

Your future team

In VFS, we demonstrate a clear vision to continue Transforming Together, a global mindset and a proven track record of successfully developing people, teams, culture, and leadership. By interacting with each other as an on-site business, we build relationships, which allow us to work together more efficiently and form stronger bonds with our colleagues and customers.

We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

Applying for this role offers you the opportunity to join the Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

At Volvo Financial Services Canada, we are working together to shape the world we want to live in. As the captive finance arm of the Volvo Group, VFS provides financial services and solutions that meet the needs of our customers’ evolving business. Through our dedication to innovation, we support society in its adoption of sustainable transport and equipment solutions. VFS is headquartered in Gothenburg, Sweden, and serves Volvo Group customers and dealers in more than 50 markets.

• At the Volvo Group, we strive for a clear, transparent, and straightforward compensation approach, motivating you to contribute to the company’s growth. The range for this role, as well as final salary offered, is determined by several factors including, but not limited to, geographic location, work-related knowledge, certifications, skills, education, and experience. In addition to these factors, we believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.

VFS Canada Inc. is an equal opportunity employer. We are committed to fostering an inclusive, accessible, and diverse workplace where all individuals feel valued and respected. We do not discriminate based on race, ancestry, place of origin, color, ethnic origin, citizenship, creed, gender, sex, sexual orientation, age, marital status, family status, disability or any other legally protected factors.

We are happy to provide reasonable accommodations throughout the selection process. If you require an accommodation, please let us know when you apply.

Ready for the next move?

If you want to make a real impact in your career, Volvo Financial Services is where you want to be. We look forward to meeting you.