Secretary II (NXT) Temporary

Job Responsibility:

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,950 students in 42 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. We pride ourselves on providing staff and students with the tools to achieve success by offering dynamic programming, current resources, and practical professional learning opportunities.

Elk Island Public Schools is recruiting a temporary Secretary II with Next Step for their Summer School Program located at Bev Facey Community High.

• Starting June 27, 2025 to August 14, 2025
• 27.5 hours per week (5.5 hours per day, Monday to Friday)
• Open to Internal and External candidates

Next Step is a supportive, alternative school for students who require a non-traditional, individualized program. Located in community-based sites in Sherwood Park, Fort Saskatchewan and Vegreville, Next Step provides students with:

• a safe, comfortable environment;
• flexible, individual schedules;
• the opportunity to take responsibility for their own education and to experience success; and
• excellent teachers and encouraging and respectful staff.

The Summer School Secretary supports the daily operation of Summer School. Tasks include: ordering textbooks and materials, taking registrations, sending out and tracking forms. Duties include: attendance secretary, school secretary (reception, photocopying), office manager (creating and collecting teachers' and instructors' employment agreements and timesheets), teacher support and librarian (signing out textbooks and chrome books).

Secretaries perform a broad range of general office tasks to assist in the positive and efficient operation of the school or department. Their duties are generally under the direct supervision of the Principal/Assistant Principal or Supervisor.

KEY DUTIES & RESPONSIBILITIES

Secretary/Clerical

• Responsible for telephone switchboard and direct calls to appropriate department

• Record and relay telephone messages to staff and students

• Welcome and assist visitors to the school office

• Distribute mail and courier material to mailboxes

• Provide assistance to staff members with office equipment problems

• Communication through Synervoice

• Type correspondence, letters and memos for administrators and teachers

• Maintain current filing system, which includes confidential student files, field trip forms, accident reports and information for staff etc.

• Take minutes at the staff meetings, type and distribute to staff

• Perform general office duties, file and photocopy

PowerSchool/PASI

• Maintain student attendance daily, record student absence, appointments and late messages from parents

• Call parents if school has not been contacted regarding student's absence as directed by Administration

• Update basic student demographic information

• Maintain student cumulative files

• May be responsible for creating basic reports

• Maintain and verify information for PASI submissions

• Monitor changes and implications to funding

• Responsible for providing audit information as requested by Alberta Education

• Meet Alberta Education Reporting submission deadlines

• Submit class size information report

• Register new students

First Aid

• Distribute medication to students as authorized by their parents, prescribed by the family doctor and assigned by Administration

• Supervise students in case of illness or accidents

• Attend to student injuries or illnesses

• Document medical action taken with student

EDUCATION AND EXPERIENCE

Education

• High School diploma, supplemented by related courses

Experience

• Minimum of one (1) year related experience in a school or office environment.

Equivalencies will be considered.

KNOWLEDGE, SKILLS AND ATTITUDES

• High degree of proficiency in office computer applications such as MS Word, Excel, PowerSchool

• Accurate data entry skills

• Good oral and written communication skills

• Switchboard experience

• Good interpersonal skills

• Good organizational and time management skills

• Good prioritization, organization, multitasking, problem solving and time management skills

• Ability to work independently

• Strong ability to adapt and manage change with frequent interruptions

• Ability to deal with sensitive and discretionary matters and maintain strict confidentiality

• Personal suitability

For more information, please contact Barclay Spady, Principal, at View phone number on ca.edajobs.com or email View email address on ca.edajobs.com.

Only online applications will be accepted.

Elk Island Public Schools appreciates and considers all applications; however, we only contact candidates who are selected for interviews.

“If you require assistance with the application system, please call Apply to Education at View phone number on ca.edajobs.com or email View email address on ca.edajobs.com.”