Bookkeeper/Intermediate Accountant

About the Opportunity

Bookkeeping & General Accounting

· Manage day-to-day bookkeeping activities, ensuring financial transactions are accurately recorded and properly supported.

· Maintain accurate general ledger accounts and accounting records.

· Prepare and post journal entries as required.

· Perform regular account reconciliations and investigate discrepancies.

· Assist with month end and yearend accounting processes.

· Maintain organized and complete financial documentation.

· Identify opportunities to improve bookkeeping processes, controls, and efficiencies.

Creditor Services Accounting

· Take the lead in governing and overseeing bookkeeping processes related to the firm's Creditor Services practice.

· Ensure transactions are recorded accurately and consistently in accordance with established procedures.

· Monitor accounting activity and identify discrepancies, unusual transactions, or issues requiring attention.

· Work closely with internal stakeholders to resolve accounting and financial issues.

· Provide guidance and support to team members regarding bookkeeping processes and best practices.

Trust Accounting

· Manage and maintain trust accounting records in accordance with applicable legal and regulatory requirements.

· Complete trust reconciliations and investigate and resolve variances.

· Ensure trust transactions are accurately recorded and properly documented.

· Support compliance with Law Society requirements and internal controls surrounding trust accounting.

Remittances & Regulatory Requirements

· Facilitate and coordinate various remittances, ensuring they are completed accurately and within required deadlines.

· Prepare supporting schedules and documentation for remittances.

· Monitor deadlines and maintain appropriate records to support compliance.

· Assist with responding to accounting related regulatory or compliance requirements.

Debt Servicing & Reconciliations

· Coordinate and monitor debt related accounting activities.

· Process and reconcile payments and related transactions.

· Investigate discrepancies and ensure outstanding items are resolved promptly.

· Perform bank, trust, credit card, and other balance sheet reconciliations.

· Follow up on reconciling items and maintain appropriate documentation.

Vendor Relations

· Act as a key accounting contact for vendors and service providers.

· Manage vendor inquiries relating to invoices, payments, account balances, and discrepancies.

· Review and process vendor invoices and ensure appropriate coding and approvals.

· Maintain accurate vendor records.

· Build and maintain professional relationships with key vendors.

Team & Cross Functional Support

· Collaborate with the five person accounting team to ensure smooth day-to-day operations.

· Work closely with lawyers, paralegals, administrative staff, and other internal stakeholders.

· Provide accounting support and guidance to colleagues as required.

· Contribute to the continuous improvement of accounting processes and internal controls.

· Maintain confidentiality when handling sensitive financial and client information.

About You

·5+ years of progressive bookkeeping or accounting experience.

· Experience working in a law firm or professional services environment is strongly preferred.

· Strong understanding of fullcycle bookkeeping and general accounting principles.

· Previous experience with trust accounting is highly preferred.

· Experience with remittances, reconciliations, and regulatory/compliancerelated accounting activities.

· Strong understanding of accounts payable, accounts receivable, general ledger, and month end processes.

· Experience managing vendor relationships and resolving account discrepancies.

· Excellent attention to detail and a high degree of accuracy.

· Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines.

· Strong Excel skills and comfort working with accounting software.

· Excellent communication and interpersonal skills.

· Ability to work independently while also contributing effectively within a five person accounting team.

· Professional, discreet, and comfortable handling confidential information.

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Salary Range

$90,000–$100,000 /year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #302905

This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.