ONBOARDING ADMINISTRATOR (Site)

Job Responsibility:

ABOUT THIS CAREER OPPORTUNITY

The Western Industrial Region delivers solutions to a diverse customer base in Oil & Gas, Mining, Hydro, and Manufacturing across Canada's four Western Provinces. Our business line includes Construction, Turnarounds & Maintenance, Commissioning, Fabrication and Engineering Services.

If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

We are seeking a Site Onboarding Administrator to be based at the CNRL Horizon Site in Northern Alberta. This is a temporary position to support an industrial construction turnaround project starting in 2024. Charter flights from Calgary or Edmonton and camp will be provided.

The Site Onboarding Administrator is responsible to fully onboard all union & non-union accurately and efficiently by the set deadline(s) and will report to Project Cost Controls. Duties and responsibilities include but are not limited to:

• Create, review, and submit manpower requests to appropriate union hall(s)
• Responsible for being first point of contact for dispatched craft from union halls & non-union personnel
• Collect and ensure that all site personnel have all required documentation and training prior to arrival on site
• Schedule pre-access Alcohol & Drug testing for all new site personnel
• Submit dispatched craft & new non-union personnel to CNRL Security for site clearance
• Collect and process completed new hire paperwork and scan individually to Payroll / HR / Safety departments
• Submit employee related documentation to the HR department
• Assist Timesheet & LEM team in any payroll inquires brought forward, submitting daily LEMs and payroll & LEM auditing
• Provide administrative assistance as required to the project team including but not limited to; Timesheet & LEM processing, travel & accommodations, HR and safety tasks
• Assist project team in any other administrative duties as required

COMPETENCY REQUIREMENTS

• Communicates Effectively (excellent verbal and written communication skills)
• Customer Focus
• Holds Self and Others Accountable (proven ability to accurately handle a high volume of transactions, meet deadlines and prioritize workload)
• Problem Solving and Innovation (strong analytical and critical thinking skills)
• Teamwork and Collaboration (demonstrated ability to collaborate with a variety of people in a professional manner; Flexible team player with the ability to function independently while working in a team environment)

EDUCATION & WORK EXPERIENCE REQUIREMENTS

• University Bachelor's Degree or College Diploma preferable in Business/Human Resources or equivalent
• Construction Safety Training Systems (CSTS-09 or CSO)
• 7+ years in a similar role & Industry with remote site experience
• Experience & knowledge working with unions

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Advanced proficiency in Microsoft Office (Excel, Word & Outlook) in addition to SharePoint, scanning and working with pdf, jpeg & image documents
• Able to learn new systems and processes advanced computer literacy
• Self-motivated, with a strong desire to succeed
• Customer service focused mind set
• High attention to detail and extreme accuracy in all areas of work
• Able to work in a fast paced, multi deadline, team-oriented environment with shifting priorities and rapid change
• Effectively prioritize and execute tasks independently with strong time management skills to meet deadlines in a high-pressure environment
• Demonstrates a sense of urgency and strong commitment to achieving goals
• Ability to multi-task and with strong problem identification / resolution skills
• Self-motivated, action oriented and ability to work collaboratively in a team environment or independently on routine tasks with a positive attitude
• Ability to interpret and implement company policies and procedures
• Operates with integrity, discretion and always maintains confidentially
• Pre-access A&D will be required

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.