Truck Maintenance Shop Administrator

Job Responsibility:

Scotia Truck Tire and Maintenance Ltd. is seeking a motivated, experienced administrator. If you are looking to join a motivated team of professionals and fit the description below we would like to hear form you today.

Qualifications:

Competencies and Skills

• Excellent verbal communications skills
• Planning and organizing skills
• Proficient with MS Excel
• Excellent at Quick Books
• Ability to handle multiple tasks, process large volumes, work well under pressure
• Customer service oriented and a team player

Primary Objectives:

• Coordinate and schedule the activities of Mechanics with Managing Partner
• Order parts as requested/required
• Implement and coordinate preventative and predictive maintenance activities
• Prepare and share work reports
• Verify & receive vendor shipments and report any damages or discrepancies
• Maintain material stocks and parts inventory including allocating inventory to jobs
• Prepare and prioritize work orders and schedule service calls and appointments accordingly
• Handle and respond to inbound calls for both internal and external repairs and/or service.
• Other duties and tasks as assigned by supervisor
• Ensure Company Safety policies and procedures including the use of personal protective equipment (PPE guidelines) are always followed
• Billing and Collections
• Answering Phones

Skills & Abilities

• Ability to effectively manage competing priorities and maintain results
• Excellent communications skills in English (verbal & written)
• Attention to detail and accuracy
• Ability to work effectively under pressure and tight deadlines
• Ability to work cooperatively as part of a team
• Willingness to work flexible hours, including evenings, weekends and holidays

Education & Experience

• A minimum of 2+ years of experience in the service and repair industry is an asset
• Strong mechanical background in all phases of truck/trailer repair and maintenance is an asset
• Familiar with standard concepts and best practices in a stockroom or warehouse environment
• High School Diploma or equivalent
• Valid driver's license
• Experience working with Mechanics
• Strong Computer Skills with intermediate abilities in Microsoft Office and Quickbooks

Physical Demands

• Ability to sit or stand for long periods of time
• Ability to work in an office environment
• Regular, predictable and full attendance is an essential function of the job

Work Environment

Maintenance Shop environment

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