LEAD ADMINISTRATOR (Site)

Job Responsibility:

ABOUT THIS CAREER OPPORTUNITY

The Western Industrial Region delivers solutions to a diverse customer base in Oil & Gas, Mining, Hydro, and Manufacturing across Canada's four Western Provinces. Our business line includes Construction, Turnarounds & Maintenance, Commissioning, Fabrication and Engineering Services.

If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

We are seeking a Lead Administrator to be based at the CNRL Horizon Site in Northern Alberta. This is a temporary position to support an industrial construction turnaround project starting 2024. Charter flights from Calgary or Edmonton and camp will be provided.

The Lead Administrator is responsible to supervise the day-to-day operations of the administrative department, staff members and ensuring all employees are onboarded on time and deadlines are being met and will report to Project Cost Controls. Duties and responsibilities include but are not limited to:

• Create, review and submit manpower requests to appropriate union hall(s)
• Responsible for being first point of contact for dispatched craft from union halls & non-union personnel
• Collect and ensure that all site personnel have all required documentation and training prior to arrival on site
• Schedule pre-access Alcohol & Drug testing for all new site personnel
• Submit dispatched craft & new non-union personnel to CNRL Security for site clearance
• Coordinate travel (charter flights) and camp accommodations for site personnel
• Collect and process completed new hire paperwork and scan individually to Payroll / HR / Safety departments
• Review daily timesheets for accuracy, reconcile to sign-in sheets, upload to JDE daily
• Coordinate with payroll & field supervision for any payroll errors brought forward, submit required documentation to correct errors as required
• Produce daily reports
• Produce daily LEMs
• Assist HR department; submit employee related documentation to Western Industrial office in Calgary
• Assist HSE department; training matrix updates, filing of JHA's, toolbox forms, safety meeting minutes, etc.
• Assist Project Leads when needed

COMPETENCY REQUIREMENTS

• Communicates Effectively (excellent verbal and written communication skills)
• Customer Focus
• Holds Self and Others Accountable (proven ability to accurately handle a high volume of transactions, meet deadlines and prioritize workload)
• Problem Solving and Innovation (strong analytical and critical thinking skills)
• Teamwork and Collaboration (demonstrated ability to collaborate with a variety of people in a professional manner; Flexible team player with the ability to function independently while working in a team environment)

EDUCATION & WORK EXPERIENCE REQUIREMENTS

• University Bachelor's Degree or College Diploma preferable in Business/Human Resources or equivalent
• Construction Safety Training Systems (CSTS-09 or CSO)
• 10+ years' experience in a similar role & Industry with remote site experience

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Advanced proficiency in Microsoft Office Suite platform
• Customer service focused mind set
• Able to work efficiently as part of a team as well as independently
• Able to learn new systems and processes advanced computer literacy
• Self-motivated, with a strong desire to succeed
• High attention to detail and extreme accuracy in all areas of work
• Able to work in a fast paced, multi deadline, team-oriented environment with shifting priorities and rapid change
• Sense of urgency and ownership over assigned tasks
• Ability to multi-task and with strong problem identification / resolution skills
• Ability to interpret and implement company policies and procedures
• Motivated individual with proven initiative
• Operates with integrity, discretion and always maintains confidentially
• Pre-access A&D will be required

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.