Events and Employer Development Coordinator

Job Responsibility:

About Queen's University

Queen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Summary

Career Services provides university-wide support for career development and the growth of experiential learning opportunities. We empower and support students and recent graduates to design a rewarding career journey that leverages their education and skills to impact the world positively. Reporting to the Manager, Employer Engagement, the Events and Employer Development Coordinator builds and maintains relationships with employers to increase the number of employment and experiential learning opportunities for students and recent graduates. This position collaborates with employers and other departments and/or units at Queen's to develop job opportunities and coordinate campus recruiting activities. This position also supports the administration of Queen's MyCareer Job Board and Event Calendar, and maintains databases containing information on employer engagement. The Events and Employer Development Coordinator plans events such career and further education fairs, employer recruitment information sessions, alumni engagement events, and other networking opportunities that increase students' access to employers and supports their career exploration and student development journey. This position acts as the first point of contact for the planning of events. This position provides event planning support including logistics, booking venue, catering, participant registrations, video and photography, and assistance with travel, accommodation, and special needs arrangements. This position schedules meetings, distributes agenda, records and circulates minutes. This position provides post-event coordination. This position also provides guidance and coordinates workflow of casuals, volunteers and/or student staff. The schedule for this position requires the incumbent to work frequent early mornings, evenings and weekends, according to program or area needs.

What you will do

• Acts as the first point of contact for events.
• Provides event support including logistics planning, booking venue, catering, participant registrations, video and photography, and assistance with travel, accommodation, and special needs arrangements.
• Schedules meetings, distributes agenda, records and circulates minutes.
• Develops, creates, updates and distributes communications and marketing material for events.
• Provides post-event coordination including outreach via online surveys, collecting and tracking data including participation, sharing photos and videos, and preparing post-event analysis reports to stakeholders.
• Provides guidance and coordinates workflow of casuals, volunteers and/or student staff.
• Other duties as required in support of the department and/or unit.

Required Education

• Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.

Required Experience

• More than 1 year and up to and including 2 years of experience.

Required Licenses and Certifications

• Satisfactory Criminal Records Check required.
• Vulnerable Sector Screening required.

Consideration may be given to an equivalent combination of education and experience. Job Knowledge and Requirements

• Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or substantial work experience.
• Provide information to others that requires technical or administrative explanation or interpretation.
• Attempts to resolve a difficult or challenging interpersonal situation or, overcome resistance to gain cooperation.
• Adapt messages to meet the needs of the intended audience.
• Manage own work and may train and review the work of casual employees, work study students, and/or volunteers, to see commitments through to completion.
• Participate in project team meetings and is involved in developing individual and team project plans.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at Voir email sur ca.edajobs.com.