Executive Assistant

Job Description

Job Description

About the Role

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to directly support an Executive. In this role, you will handle day-to-day administrative priorities, maintain project timelines, manage communications, and keep operations running smoothly and efficiently.

The ideal candidate thrives in a fast-paced environment, excels at multi-tasking under pressure, and brings both strong technical proficiency in Microsoft Office tools and a drive for continuous improvement.

Key Responsibilities

• Project & Timeline Management:
• • Build, track, and update project schedules and timelines using Microsoft Project to keep executive initiatives on schedule.
  • Monitor deliverables, flag potential roadblocks early, and coordinate follow-ups across teams.

• Advanced Document & Spreadsheet Management:
• • Utilize advanced Excel features (complex formulas, data organization, charts, and custom spreadsheets) to support executive decision-making and tracking.
  • Create polished, executive-ready presentations and slide decks in PowerPoint .
  • Draft, proofread, and format reports, proposals, and official documentation in Word .

• Communication & Stakeholder Management:
• • Serve as a primary point of contact for internal and external stakeholders on behalf of the Executive.
  • Facilitate day-to-day interactions seamlessly via email and Microsoft Teams , ensuring clear, concise, and professional messaging.
  • Maintain precise fluency and professional command of English across all business communications.

• Executive Support & Operations:
• • Manage complex calendars, scheduling, meeting preparation, and logistics for the Executive.
  • Coordinate seamless domestic and international travel arrangements and itineraries.
  • Handle highly sensitive and confidential information with strict discretion and integrity.
  • Proactively anticipate needs and resolve administrative challenges before they escalate.

Qualifications & Key Competencies

• Technical Expertise:
• • Advanced Excel Skills: Proven expertise in complex formulas (e.g., XLOOKUP, nested logical statements, index/match) and custom spreadsheet management.
  • Microsoft Office Suite: Highly proficient across MS Word, PowerPoint, Excel, and Teams.
  • Project Management Tools: Hands-on experience updating and managing project timelines in Microsoft Project (or similar tools).

• Soft Skills & Work Ethic:
• • Proactive & Results-Oriented: A self-starter who takes ownership, anticipates needs, and actively seeks ways to improve processes.
  • Thrives Under Pressure: Ability to stay calm, clear-headed, and accurate in high-stakes, fast-moving environments.
  • Communication Excellence: Outstanding written and verbal English skills with a professional, engaging tone.
  • Growth Mindset: High adaptability, eagerness to learn, and commitment to personal growth.

• Preferred Qualifications:
• • Prior experience as an Executive Assistant supporting leadership in consulting or professional services firms is an asset.

Fairholme Consulting Inc. is a dynamic and growing professional services firm specializing in [brief industry focus – e.g., strategic advisory, business transformation, or IT consulting]. We partner with organizations across sectors to deliver tailored solutions and measurable results. At Fairholme, we value professionalism, integrity, and forward-thinking leadership—and we’re looking for an Executive Assistant who embodies those same qualities.

Company Description

Fairholme Consulting Inc. is a dynamic and growing professional services firm specializing in [brief industry focus – e.g., strategic advisory, business transformation, or IT consulting]. We partner with organizations across sectors to deliver tailored solutions and measurable results. At Fairholme, we value professionalism, integrity, and forward-thinking leadership—and we’re looking for an Executive Assistant who embodies those same qualities.