HR Administrator

We’re looking for a detail-oriented

HR Administrator to support workforce systems, attendance management, and employee-facing HR processes. This role will lead the rollout and ongoing support of the ADP mobile app for hourly employees while ensuring accurate attendance and scheduling administration.

Responsibilities

• Lead rollout of ADP Mobile App and provide ongoing support to hourly employees.
• Ensure successful first-time login on Mobile App and resolve access issues (24-hour turnaround).
• Partner with IT on system issues and train Shop Stewards.
• Monitor App sign-on failures and provide usage reporting.
• Manage absence requests via inbox (48-hour turnaround).
• Enter and approve absences in ADP and promote app usage.
• Handle vacation changes, scheduling gaps, and shift corrections.
• Support vacation planning and approvals within production limits.
• Audit schedules and provide holiday (STAT) support.
• Resolve employees missed punches and unreported time.
• Partner with supervisors and ensure accurate time entry.
• Assist with disability-related entries and audits.

Qualifications

• Experience in Human Resources, Payroll, or Workforce Administration.
• Familiarity with ADP or similar HRIS systems (strong asset).
• Strong attention to detail and ability to manage high-volume, transactional work.
• Excellent problem-solving and communication skills.
• Ability to collaborate cross-functionally (HR, IT, Operations).
• Comfort working in a hands-on environment with frontline employees.
• Strong organizational skills and ability to meet tight turnaround timelines.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Please note this position requires a full-time, in-office presence.

Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.

By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.

We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.