Administrative Assistant / Maintenance Coordinator

Location: Edmonton, Alberta

Position Type: Full-Time

Join Our Team

We are seeking a highly organized and proactive

Administrative Assistant / Maintenance Coordinator to support building operations and maintenance activities across a diverse portfolio. This position plays a key role in coordinating maintenance services, managing work orders, supporting contractor activities, monitoring service delivery, and assisting with operational reporting and compliance requirements.

Who Are We?

With nearly 30 years of experience, Edon is a leader in Alberta's commercial property management industry. We manage over 26 million sq. ft. of real estate across 80+ municipalities, offering a complete range of building management solutions including caretaking, project management, and security services. Our success is driven by our diverse team of over 900 employees, and our commitment to innovation, quality, and continuous improvement. At Edon, we foster an inclusive and empowering environment where every team member can thrive.

At Edon, our goal is to foster an environment where every team member feels empowered, believing that a mix of backgrounds, perspectives, and experiences enhances our innovation and excellence. We recognize the value of a diverse workforce and actively encourage applications from candidates of all backgrounds, experiences, and abilities.

Why Choose Edon?

• Professional Growth: Learn from experienced mentors through job shadowing and hands-on training, with a tuition reimbursement program that can cover up to 100% of your apprenticeship schooling or related courses, we invest in your growth because we believe in long-term careers.
• Commitment to Quality: We are COR and ISO 9001:2015 certified, with a strong focus on safety and sustainability.
• Career Advancement: With over 900 employees across Alberta, we promote from within and provide clear paths for progression.
• Inclusive Culture: We actively foster a diverse and supportive workplace where everyone can thrive.
• Competitive Compensation: Includes benefits, RRSP programs, mileage reimbursement, and more.
• Digitally driven company: We use our own mobile apps to simplify your workflow; less paperwork, no clipboards, just quick and easy job logging. And don’t worry, we’ll train you!
• Work-life balance: Monday to Friday schedule with no on-call shifts.

Explore more about our team and values:

Or watch our "Who We Are" video:

or visit our website

Key Responsibilities

• Coordinate and monitor maintenance work orders, preventive maintenance activities, and service requests.
• Liaise with contractors, suppliers, and operations staff to ensure work is completed safely, on time, and within scope.
• Support the Operations Manager with building operations, contractor management, and project coordination.
• Track work order performance, service levels, and Key Performance Indicators (KPIs).
• Process purchase orders, review contractor invoices, and maintain service records and documentation.
• Support building management systems, including AiM, BMCS, and related operational software.
• Assist with onboarding and training team members on maintenance processes, software systems, and operational procedures.
• Coordinate regulatory inspections, compliance activities, and required maintenance documentation.
• Prepare operational reports and maintain records to support quality, safety, and contract requirements.
• Promote a safe work environment and ensure adherence to company policies, procedures, and safety standards.

Qualifications

Required

• Minimum 3–5 years of experience in maintenance coordination, facilities administration, building operations, or property management.
• Experience working with contractors, service providers, and maintenance programs.
• Working knowledge of CMMS systems, work order software, or building maintenance programs.
• Strong organizational and time-management skills.
• Excellent communication and customer service abilities.
• Proficiency with Microsoft Office Suite and business software applications.
• Valid Driver's License with a satisfactory Driver's Abstract.