Junior Payroll Administrator

About Kindsight:

Kindsight builds technology that helps fundraisers make a difference. For decades, Kindsight has supported the education, healthcare, and nonprofit sectors with fundraising tools and the largest charitable giving database on the market. And as the giving sector evolves, so does Kindsight. As the leader in fundraising intelligence, Kindsight leverages real-time data and AI to help thousands of organizations around the world identify, manage, and engage with donors - at any scale. With purpose-built CRMs that corral all of that donor information and campaign tracking into one place, donor prospect research tools that offer proactive insights and real-time donor intel, and generative AI that creates personalized, meaningful content drafts at scale, Kindsight’s product suite is truly changing the game for donor fundraising.

Position Summary:

The Junior Payroll Administrator will manage end-to-end payroll processing for employees across Canada and support the payroll processing for employees across the United States using ADP Workforce Now, ensuring compliance with federal, state, and provincial payroll regulations. This role will also Provide additional support to the Finance department’s accounts payable and accounts receivable functions as needed in a collaborative team setting.

This role is responsible for maintaining accurate payroll operations across Canada and supporting payroll-related benefits administration. This role will also learn and support the payroll processing for employees across the United States, including benefits administration. The position will work closely with Finance and People Operations to ensure payroll accuracy, compliance, and timely reporting.

Job Requirements:

Payroll Processing

• Process semi-monthly payroll cycles for Canadian employees

• Learn and support payroll process for US employees

• Administer payroll through ADP Workforce Now

• Manage salary, bonus, commission, and other payroll adjustments

• Support onboarding, termination, and employee changes within ADP

• Ability to manage sensitive employees and compensation information with a high degree of confidentiality

• Assist the finance department with compliance reporting and ad hoc jobs

• Respond to payroll related inquiries, from Canadian and US employees

• Collaborate with Finance and People team on various payroll projects

Compliance

Ensure compliance with:

• CRA payroll requirements

• CPP, EI, and income tax deductions

• T4 review and year-end reporting

• WSIB filings for all provinces

• Other provincial filings as needed

Support the Senior Payroll Administrator with:

• IRS payroll tax compliance

• Multi-state payroll requirements

• 401K audits

• W-2 review and year-end reporting

Retirement & Benefits Administration

Support administering Canadian payroll-related retirement and benefit deductions including:

• Group RRSP deductions

• Employer contributions, where applicable

• Contribution remittance to plan providers

• Coordination with benefits administrators

• Annual true-up calculations

Reconciliation & Reporting

• Support payroll-related accounting entries and coordination with Finance during month-end close

• Ensure payroll deductions align with benefits provider reports

• Produce payroll reporting for Finance and People Team

Finance Admin Support

• Support the accounts receivable and accounts payable functions as needed

• Ad hoc accounting tasks to support a collaborative team setting

Experience Required

• 2+ years payroll administration experience

• PCP designation or actively pursuing it

• Experience processing Canadian payroll

• Hands-on experience with ADP Workforce Now payroll systems

• Strong understanding of provincial payroll requirements

Preferred

• Experience administering Group RRSP programs

• Experience managing year-end payroll processes (T4)

• Experience with U.S. payroll

Compensation Range: $50,000 - $65,000 CAD OTE annually annually, based on experience, market benchmarks and role complexity. We aim to offer fair, competitive pay that reflects your skills and the market.

This advertised position is for an existing vacancy at Kindsight. At Kindsight, we’re proud to be a place where everyone belongs and has an equal opportunity to contribute, thrive and grow. We hire based on skills, potential, and impact, and we believe our differences fuel innovation. We welcome all individuals and do not discriminate on the basis of gender identity and expression, race, ethnicity, disability, sexual orientation, colour, religion, creed, gender, national origin, age, marital status, pregnancy, sex, citizenship, education, languages spoken or veteran status. We’re building a workplace where everyone has the opportunity to do meaningful work and make a difference.

We leverage artificial intelligence (AI) tools to support certain aspects of our recruitment process. These tools may help with resume screening, drafting job descriptions, creating interview questions and occasionally identifying potential candidates. All hiring decisions are made by our people, not AI. Our intent is to use AI thoughtfully to streamline administrative tasks, improve the candidate experience and support fair, unbiased hiring practices consistent with industry standards .