Project Administrator (Ajax)

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud .

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs) , to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Safer. Faster. Smarter. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future. 

This opportunity is a position at KPC Power Electricial Ltd. an Aecon Utilities company. KPC Power Electrical Ltd. is a progressive, high-voltage electrical contractor located in Ajax, Ontario, Canada. Reporting to the Division Manager, the Project Administrator provides essential administrative and operational support to project teams, ensuring the accurate coordination of project documentation, billing processes, scheduling, and data management.

Location: Ajax office

What You'll Do Here:

• Collect and organize timesheets on a weekly basis; track tasks and hours for billing purposes then verify and organize for payroll
• Populate backup billing spreadsheets, and complete billing spreadsheet for month-end
• Assist with scheduling with Project Coordinators, Supervisors and Project Managers; On-Call Calendar and updating call service of changes
• Create and manage an organized database of historical project data
• Manage new customer setup methodically and confidentially
• Prepare and submit reports as required
• Various and ad-hoc administrative tasks with in office requirement

What You Bring to the Team:

• Post-secondary education preferred
• Must possess 2 + years of office related experience with knowledge of purchasing, accounts payable and payroll. Basic accounting knowledge is required
• Intermediate level of computer skills in MS Word and MS Excel
• Experience with SAP is an asset
• Strong communication skills, ability to deal tactfully with employees, visitors and customers
• Must be a team player, be able to work independently and prioritize workload
• Strong work ethic and exceptional organizational skills
• Ability to work well under pressure
• Ability to work well autonomously and within a team environment

Vacancy: Replacement

Salary Range: $45k - $60k

Individual pay is determined based on several factors such as work location, education, experience and unique skills.

Aecon fosters belonging within and across our organization. We are committed to providing equal employment opportunities and considering all applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local laws.