Executive Assistant Finance Services

Support senior finance leaders at the University of Calgary through executive administration, calendar management, and confidential information handling. This is a full-time regular position.The Executive Assistant reports to the Executive Director, Office of the Vice-President (Finance and Services). You will support the VP, AVPs, and Senior Director Internal Audit across administrative, financial, human resources, and audit activities. The work requires judgment, initiative, discretion, and advanced office technology skills.Key Responsibilities:
Manage executive calendars and realistic meeting prioritiesProcess invoices and expense reports for the portfolioCoordinate onboarding, postings, and termination activitiesPlan meetings, events, rooms, equipment, catering, and travelMaintain audit documentation, metrics, website, and commitmentsRequirements:
Post-secondary office administration certificate and 8+ years experienceExperience supporting senior executives and confidential informationExpert knowledge of PeopleSoft, Microsoft Office, Teams, and SharePointAbility to exercise decisive judgment and initiativeTact, diplomacy, professionalism, and discretionBring executive administration, financial coordination, calendar judgment, and confidential information expertise to UCalgary Finance and Services.
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