Program Administrator

Aspire Training Academy is a non-profit organization based in Yellowknife. We deliver adult education programs that help individuals build essential skills in literacy, digital literacy, employment readiness, and personal development.

We are seeking a highly organized and detail-oriented Program Administrator to support the delivery of our training programs. This is a key role responsible for managing day-to-day administrative tasks, coordinating logistics, and providing direct support to both participants and team members. If you thrive in a dynamic, people-centered environment and enjoy keeping things running smoothly behind the scenes, we'd love to hear from you.

Key Responsibilities:

• Manage program logistics including venue booking, materials preparation, and scheduling
• Serve as a main point of contact for student communications and coordination
• Collect and organize program forms: intake, attendance, evaluations, etc.
• Maintain accurate digital and physical records and organize shared files
• Assist with scheduling meetings and managing internal calendars
• Track program timelines and ensure milestones and deliverables are met
• Provide general administrative support to the team as needed

Qualifications:

• Proven experience in an administrative or program coordination role
• Excellent organizational skills and strong attention to detail
• Comfortable working independently and managing multiple tasks
• Strong written and verbal communication skills
• Proficient in Microsoft 365 (Outlook, Word, Excel), Zoom, and cloud file systems (OneDrive)
• Friendly, approachable, and responsive in working with participants and partners
• Experience working in an educational or non-profit setting is an asset
• Valid Class 5 Driver's License required

Additional Requirements:

The successful candidate will be required to provide a current Vulnerable Sector Check as a condition of employment.

Job Types: Full-time, Fixed term contractContract length: 12 months

Pay: $28.00-$32.00 per hour

Expected hours: 37.5 per week

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person