Registry Administrator
eHealth Saskatchewan
About eHealth and our Culture
eHealth Saskatchewan is at the heart of how health care works across the province – powering the digital systems that connect care teams, patients and information. With over 800 employees in 20 communities, we provide IT support and services in 433 locations, ensuring the right information and tools are in the right hands at the right time so care teams can focus on what matters most: patient care. We also manage Vital Statistics, health card services, and MySaskHealthRecord, one of Canada’s leading tools for giving people secure online access to their health information.
At eHealth, how we work matters just as much as what we deliver. Our culture isn’t just something we talk about, it shapes how we make decisions, support each other and deliver results:
1. Partner for results: We prioritize teamwork and ensure decisions involve those affected
2. Service with purpose: We act with empathy, respect and care in every interaction to deliver better outcomes
3. Own our actions: We own our success and failures, act with honesty, and uphold trust
4. Innovate with intent: We challenge the status quo and turn ideas into action
Join us in strengthening Saskatchewan’s health system through meaningful, people-centered digital innovation.
About the role
The Primary Health Care Services Registry Administrator plays a key role in supporting Saskatchewan's Flu and COVID-19 immunization programs. This position is responsible for ensuring the accurate collection, validation, and back-entry of vaccine data into the provincial Public Health immunization repository.
Working closely with clients, immunization providers, and internal stakeholders, the successful candidate will help maintain the integrity of provincial immunization records while supporting broader business services activities, including testing, documentation, training, reporting, and incident support.
What you’ll do
Reporting to the Manager, Primary Health Care Services, you will:
Enter COVID-19 and Influenza vaccine data into provincial systems.
Contact clients and immunization providers, including clinics and pharmacies, to verify and validate immunization records.
Investigate data discrepancies and resolve issues identified during data entry and validation activities.
Collaborate with Public Health teams and other stakeholders to troubleshoot and resolve data-related concerns.
Generate reports, metrics, and statistics related to data entry and immunization program activities.
Participate in acceptance testing and validation activities for software releases supporting provincial immunization programs, when required.
Support documentation development, training activities, and operational business processes.
Assist with incident support and contribute to ongoing improvements in service delivery and data quality.
What you’ll bring to the team
A degree or diploma in Health Information Management, Health Informatics, or a clinical discipline ideally combined with education or training in information management or technology. An equivalent combination of education and experience may be considered.
A minimum of six months of experience in a similar administrative or data entry role.
Experience working with health information systems, databases, or other enterprise applications, preferably within a health care environment.
Knowledge of data validation, data cleansing, query generation, and database structures, with a strong focus on data accuracy and integrity.
Understanding of health information privacy legislation, including The Health Information Protection Act (HIPA), and best practices for handling confidential information.
Familiarity with health data collection processes from clinical and administrative source systems combined with strong analytical and problem-solving skills, including the ability to investigate discrepancies, identify root causes, and resolve data-related issues.
Proficiency with Microsoft Office applications and experience generating reports.
A CHIM designation and/or knowledge of medical terminology would be considered an asset.
Competencies
Attention to Detail: Ability to apply a high level of attention to detail when monitoring data quality, investigating discrepancies, and resolving issues.
Communication: Ability to communicate clearly and effectively, both verbally and in writing, with customers, stakeholders, and team members.
Problem Solving: Ability to troubleshoot issues, identify root causes, and determine the resources and actions required to achieve effective resolutions.
Teamwork/Independence: Ability to work productively both independently and collaboratively to meet business needs and foster positive working relationships.
Organizational: Ability to effectively prioritize workload, meet critical deadlines and service levels, and recognize when issues require escalation.
Analytical: Ability to gather, understand, synthesize, and apply specialized information to support organizational and client needs.
Interpersonal: Ability to build productive relationships through professionalism, empathy, collaboration, and strong customer service.
Technical: Ability to utilize technical tools and systems to support data entry, data quality monitoring, reporting, and issue investigation.
Why people like working here
Recognized as a Saskatchewan top employer for three years in a row
Career paths and opportunity for advancement
Health, dental and pension benefits
Maternity and parental leave top-up payments
Earned days off
Annual pay increases
Work that truly matters to the people of Saskatchewan
Ready to make a real impact in health care technology? Join us and help shape the future of care – apply today!
We value diversity and encourage applications from people of all backgrounds, identities and experiences.
Please be advised: We may use AI-assisted technology to help organize and review applications during the recruitment process. These tools are designed to support our recruiters and hiring managers—not replace them. All screening and hiring decisions are reviewed by people and are based on the qualifications and requirements of the role.
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